🔐 Security Compliance Tiers
🏆 Enterprise Grade (Tier 1)
Full compliance with major standards + advanced security features
- • Sembly - Security-first design
- • Fireflies - Enterprise features
- • Gong - Enterprise sales focus
- • SOC2 Type II
- • GDPR compliant
- • ISO 27001
- • HIPAA (some tools)
💼 Business Grade (Tier 2)
Strong security basics with some compliance certifications
- • Notta - Strong international compliance
- • Granola - Executive-focused security
- • Supernormal - Solid business security
- • Encryption in transit/rest
- • GDPR compliance
- • Data residency options
- • Basic access controls
👥 Consumer Grade (Tier 3)
Basic security suitable for non-sensitive meetings
- • tl;dv - Free tier limitations
- • Sybill - Focus on sales vs security
- • Many newer/smaller tools
- • Limited compliance certifications
- • Basic encryption only
- • Fewer enterprise controls
- • Shared infrastructure
📋 Compliance Standards Explained
🌍 GDPR (General Data Protection Regulation)
- • Data subject consent
- • Right to deletion
- • Data portability
- • Breach notification (72hrs)
- • Data Processing Agreements (DPAs)
GDPR-Compliant Tools:
- • Sembly - Full GDPR compliance
- • Fireflies - EU data centers
- • Notta - Strong international support
- • Granola - Privacy-focused
🏥 HIPAA (Health Insurance Portability)
- • Protected Health Information (PHI) controls
- • Business Associate Agreements (BAAs)
- • Access logging and monitoring
- • Encryption requirements
- • Risk assessments
Healthcare-Ready Tools:
- • Sembly - Offers BAAs
- • Fireflies - Enterprise HIPAA option
- • Limited options - most tools NOT HIPAA
- Verify before medical use!
🔒 SOC2 Type II
- • Security controls audit
- • Availability monitoring
- • Processing integrity
- • Confidentiality measures
- • Privacy protections
SOC2 Certified Tools:
- • Sembly - Type II certified
- • Fireflies - Enterprise grade
- • Gong - Enterprise sales platform
- • Check certificates regularly
📜 ISO 27001
- • Information Security Management System
- • Risk assessment framework
- • Continuous improvement
- • Employee security training
- • Incident response procedures
ISO Certified Tools:
- • Fireflies - Full ISO certification
- • Sembly - Security-first approach
- • Enterprise tools typically certified
- • Verify current status
🛡️ Key Security Features to Look For
🔐 Encryption & Storage
- • End-to-end encryption: Data encrypted throughout pipeline
- • At-rest encryption: Stored data protection
- • In-transit encryption: TLS/SSL for data transfer
- • Data residency: Choose where data is stored
- • Auto-deletion: Configurable data retention
👤 Access Controls
- • Single Sign-On (SSO): SAML/OAuth integration
- • Multi-factor authentication: 2FA/MFA support
- • Role-based permissions: Granular access control
- • Session management: Automatic timeouts
- • API security: Token-based authentication
📊 Monitoring & Auditing
- • Access logging: Who accessed what when
- • Activity monitoring: Real-time security alerts
- • Audit trails: Complete action history
- • Compliance reports: Automated compliance reporting
- • Incident response: Security breach procedures
🏢 Enterprise Controls
- • Admin dashboards: Centralized management
- • Policy enforcement: Automated compliance rules
- • User provisioning: Bulk user management
- • Integration controls: Secure third-party connections
- • Data exports: Controlled data extraction
🏭 Industry-Specific Security Guidance
🏥 Healthcare & Medical
Critical Requirements:
- • HIPAA compliance mandatory
- • Business Associate Agreement (BAA)
- • PHI handling protocols
- • Audit trail requirements
Recommended Tools:
- • Sembly (offers BAAs)
- • Fireflies Enterprise
- • Avoid: Free/consumer tools
- Always verify current compliance
🏛️ Government & Public Sector
- • FedRAMP compliance (US)
- • Data sovereignty requirements
- • Security clearance compatibility
- • Public records considerations
Evaluation Criteria:
- • Government-approved vendors
- • On-premises deployment options
- • Classified information handling
- Consult IT security team
💰 Financial Services
- • SOC2 Type II mandatory
- • PCI DSS if payments discussed
- • Data residency controls
- • Regulatory reporting
Suitable Tools:
- • Gong (sales-focused)
- • Fireflies Enterprise
- • Sembly (security-first)
- Enterprise tiers only
⚖️ Legal & Law Firms
- • Attorney-client privilege protection
- • Litigation hold capabilities
- • Client confidentiality
- • Professional responsibility compliance
Special Considerations:
- • Client consent for recording
- • Data retention policies
- • Third-party access restrictions
- Consult ethics counsel
✅ Pre-Deployment Security Checklist
🔍 Technical Evaluation
- □Review security certifications (SOC2, ISO 27001)
- □Verify compliance standards for your industry
- □Test encryption in transit and at rest
- □Evaluate data residency options
- □Review access control mechanisms
- □Check integration security (SSO, API)
📋 Legal & Compliance
- □Obtain Data Processing Agreement (DPA)
- □Review Business Associate Agreement (BAA) if needed
- □Understand data retention policies
- □Review incident response procedures
- □Check vendor insurance coverage
- □Plan user consent and notification