💰 Platform Cost Breakdown

🆓 Free Tier Comparison

Platform	Free Minutes	Session Limit	Summary Quality	Best For
🎥 Tldv	1,000/month	Unlimited	High	Heavy users
🔥 Fireflies	800/month	Unlimited	High	Teams
🦦 Otter.ai	300/month	30 min	Medium	English only
📝 Notta	120/month	5 min	Medium	Multilingual
🎪 Avoma	120/month	Unlimited	High	Sales teams

💳 Paid Plan Cost Analysis

Platform	Monthly Price	Monthly Minutes	Cost/Minute	Cost/Hour
Rev.ai	Pay-per-use	Unlimited	$0.025	$1.50
Notta Pro	$8.25	200	$0.041	$2.48
Fireflies Pro	$10	8,000	$0.0013	$0.075
Otter Pro	$10	1,200	$0.0083	$0.50
Tldv Pro	$15	8,000	$0.0019	$0.11
Avoma Starter	$19	Unlimited	~$0.005	~$0.30

⚖️ Feature vs Cost Analysis

🎯 Value Tiers by Use Case

💚 Budget Tier ($0-10/month)

Best: Tldv Free

1,000 minutes monthly

✅ High-quality summaries
✅ Unlimited session length
✅ Video + audio recording
❌ Limited integrations
❌ No advanced analytics

Perfect for individuals and small teams

💙 Business Tier ($10-25/month)

Best: Fireflies Pro

$0.075 per hour effective

✅ Advanced AI summaries
✅ CRM integrations
✅ Team collaboration
✅ Custom vocabularies
✅ Analytics dashboards

Ideal for growing businesses

💜 Enterprise Tier ($25+/month)

Best: Avoma Plus

Full revenue intelligence

✅ Revenue intelligence
✅ Advanced analytics
✅ Custom AI models
✅ Enterprise security
✅ Priority support

Best for sales-focused organizations

📊 Summary Quality vs Price

🏆 Premium Quality (90%+ accuracy):

Rev.ai: $1.50/hour - Best accuracy, developer-focused
Fireflies Pro: $0.075/hour - Great balance
Tldv Pro: $0.11/hour - Excellent for video meetings
Avoma: ~$0.30/hour - Sales-optimized summaries

✅ Good Quality (80-89% accuracy):

Otter Pro: $0.50/hour - English-optimized
Notta Pro: $2.48/hour - Multilingual strength
Sembly: Variable - Focus on team insights
Granola: Free - Action item focused

📈 ROI Calculation Framework

⏱️ Time Savings Analysis

📝 Manual Note-Taking vs AI:

Manual Process (60 min meeting):

• 60 min meeting attendance
• 20 min note cleanup/formatting
• 15 min action item distribution
• Total: 95 minutes

AI Summary Process:

• 60 min meeting attendance
• 5 min summary review/edit
• 3 min action item sharing
• Total: 68 minutes

Time Saved: 27 minutes per meeting

💰 Value Calculation Examples:

Professional ($50/hour rate):

• 27 min saved × $50/hour = $22.50/meeting
• 4 meetings/month = $90 value
• Fireflies Pro cost: $10
• ROI: 800%

Executive ($100/hour rate):

• 27 min saved × $100/hour = $45/meeting
• 2 meetings/month = $90 value
• Any paid plan pays for itself
• ROI: 300-900%

📊 Break-Even Analysis by Platform

Platform	Monthly Cost	Break-even (Professional)	Break-even (Executive)	Break-even (Manager)
Fireflies Pro	$10	27 min/month	13 min/month	18 min/month
Otter Pro	$10	27 min/month	13 min/month	18 min/month
Tldv Pro	$15	40 min/month	20 min/month	27 min/month
Avoma Starter	$19	51 min/month	25 min/month	34 min/month

Key Insight: All paid plans pay for themselves with just 1-2 meetings per month for most professionals.

🎯 Budget-Based Recommendations

💚 $0 Budget

🥇 Best Choice: Tldv Free

• 1,000 min/month
• Unlimited sessions
• High-quality summaries
• Video + audio support

🥈 Alternative: Fireflies Free

• 800 min/month
• Team collaboration
• Good integrations
• Strong analytics

💙 $10-20/month Budget

🥇 Best Value: Fireflies Pro

• $10/month
• 8,000 min/month
• $0.075/hour effective
• Advanced features

🥈 Alternative: Otter Pro

• $10/month
• 1,200 min/month
• English-optimized
• 90-min sessions

💜 $25+/month Budget

🥇 Sales Teams: Avoma Plus

• $39/user/month
• Revenue intelligence
• CRM integration
• Sales coaching

🥈 High Volume: Rev.ai

• $0.025/minute
• Pay-as-you-go
• Highest accuracy
• Developer-friendly

⚠️ Hidden Costs to Consider

💸 Additional Expenses

🔄 Integration Costs:

Zapier automation: $19.99-99/month for complex workflows
CRM data storage: Increased storage fees
API rate limits: Additional charges for high usage
Custom integrations: Development time and costs
Training time: Team onboarding hours

📊 Scaling Costs:

Per-user pricing: Linear cost increases with team growth
Storage overages: Additional fees for transcript storage
Support upgrades: Priority support premium charges
Advanced features: Add-on costs for specialized tools
Compliance features: Enterprise security premiums

📋 True Total Cost of Ownership

🧮 12-Month TCO Calculation Example:

Fireflies Pro Team (5 users):

• Base subscription: $10 × 5 × 12 = $600
• Zapier Pro: $49 × 12 = $588
• Training time: 10 hours × $50 = $500
• Total Year 1: $1,688

Manual Alternative:

• Note-taking time: 100 hours × $50 = $5,000
• Meeting delays: 50 hours × $50 = $2,500
• Missed action items: ~$1,000
• Total cost: $8,500

Net Savings: $6,812 (403% ROI)

💡 Cost Optimization Strategies

🎯 Smart Usage Strategies

📊 Usage Optimization:

Right-size your plan: Monitor actual usage vs. plan limits
Seasonal adjustments: Downgrade during low-activity periods
Team sharing: Rotate recording responsibilities
Meeting prioritization: Record only high-value sessions
Free tier maximization: Use free options for overflow

💰 Cost Reduction Tactics:

Annual payments: 15-20% discounts on yearly plans
Volume negotiations: Custom pricing for large teams
Feature audits: Downgrade unused premium features
Alternative workflows: Hybrid manual/AI approaches
Competitive switching: Leverage better deals

📈 Value Maximization Framework

🎯 Monthly Cost Review Checklist:

☐ Analyze actual vs. planned usage
☐ Review feature utilization rates
☐ Calculate time savings achieved
☐ Assess integration value delivered
☐ Compare competitive alternatives
☐ Evaluate team adoption rates
☐ Plan for next month's needs

🎪 Advanced Cost Strategies:

• Use multiple free tiers across team members
• Combine tools for different meeting types
• Leverage trial periods for seasonal spikes
• Negotiate custom pricing for unique use cases
• Build cost tracking into meeting ROI calculations

Quick Answer 💡