Top AI Note Takers for Teams (2025)
Fireflies.ai - Best Overall
$10-18/seat/month
- • Team workspaces with role-based access control
- • Real-time collaboration on meeting notes
- • CRM integrations (Salesforce, HubSpot, Pipedrive)
- • Custom vocabulary for industry terms
- • Meeting analytics and team insights
Otter.ai - Best for Simplicity
$8.33-20/user/month
- • Shared notebooks for team collaboration
- • Live transcript sharing during meetings
- • Team management and user permissions
- • Slack integration for easy sharing
- • Mobile apps for on-the-go access
Supernormal - Best AI Summaries
$18-30/user/month
- • Advanced AI summaries with action items
- • Team templates for consistent formatting
- • Multi-language support (50+ languages)
- • Calendar integration with auto-join
- • Enterprise security and compliance
Essential Features for Team AI Note Takers
Collaboration Features
- • Real-time editing of transcripts
- • Comment & annotation system
- • Shared workspaces and folders
- • @mentions and notifications
- • Version history tracking
Team Management
- • Role-based permissions (admin, member, viewer)
- • Team onboarding and training
- • Usage analytics and reporting
- • Billing management for multiple users
- • SSO integration (SAML, OAuth)
Integrations
- • CRM systems (Salesforce, HubSpot)
- • Project management (Asana, Trello, Notion)
- • Communication tools (Slack, Teams)
- • Calendar apps (Google, Outlook)
- • File storage (Google Drive, Dropbox)
Security & Compliance
- • End-to-end encryption
- • GDPR/CCPA compliance
- • SOC 2 Type II certification
- • Data retention controls
- • Access logs and audit trails
Team Pricing Comparison
| Tool | Team Plan | Per User/Month | Best For |
|---|---|---|---|
| Fireflies | Pro/Business | $10-18 | CRM-heavy teams |
| Otter.ai | Pro/Business | $8.33-20 | Simple collaboration |
| Supernormal | Starter/Pro | $18-30 | AI-powered summaries |
| Notta | Pro/Business | $8.25-14.99 | Multilingual teams |
Implementation Tips for Teams
Getting Started
- 1. Start with a pilot team (3-5 users) to test features
- 2. Set up team workspace and folder structure
- 3. Configure integrations with existing tools
- 4. Train team members on best practices
- 5. Roll out gradually to larger teams
Best Practices
- • Standardize meeting templates across teams
- • Set clear naming conventions for transcripts
- • Use tags and folders for easy organization
- • Review and edit transcripts before sharing
- • Set up automated workflows for common tasks