🏥 HIPAA Compliance Status
✅ Compliance Certifications
- HIPAA Compliant: Full healthcare data protection
- SOC 2 Type II: Operational security controls
- GDPR Compliance: EU data protection standards
- Enterprise Security: Advanced security audits
- BAA Available: Business Associate Agreements
🎯 Healthcare Features
- Medical Terminology: Specialized healthcare recognition
- PHI Protection: Protected Health Information safeguards
- Secure Storage: Encrypted data at rest and transit
- Access Controls: Role-based healthcare permissions
- Audit Trails: Complete activity logging
🚨 2025 HIPAA AI Compliance Updates
On January 6, 2025, the HHS Office for Civil Rights (OCR) proposed the first major update to the HIPAA Security Rule in 20 years. For AI-powered meeting tools like Sembly, this means:
- Enhanced Security Requirements: Stricter cybersecurity standards for AI tools
- Mandatory Risk Analysis: AI tools must be part of compliance risk management
- Robust BAAs Required: More comprehensive Business Associate Agreements
- Continuous Monitoring: Ongoing security assessment requirements
📋 Business Associate Agreement (BAA)
📄 BAA Availability & Process
Sembly AI provides Business Associate Agreements to healthcare organizations that need to meet HIPAA requirements for handling Protected Health Information (PHI).
What's Included in BAA:
- • Permissible data use definitions
- • PHI safeguarding requirements
- • Security incident procedures
- • Data breach notification protocols
- • Subcontractor management
How to Request BAA:
- • Contact Sembly support directly
- • Specify healthcare use requirements
- • Review organization's compliance needs
- • Sign formal agreement
- • Configure compliance settings
⚠️ BAA Requirements for Healthcare Organizations
Critical: Any AI vendor processing PHI must be under a robust BAA
The 2025 HHS regulations emphasize that healthcare organizations using AI tools must include those tools as part of their risk analysis and risk management compliance activities.
- Required Elements: Comprehensive data use policies and safeguard specifications
- Security Measures: End-to-end encryption and continuous monitoring requirements
- Incident Response: Defined breach notification and remediation procedures
- Regular Auditing: Ongoing compliance verification and documentation
🔒 Healthcare Security Implementation
🔐 Data Encryption
- AES-256 encryption at rest
- TLS 1.3 encryption in transit
- End-to-end meeting protection
- Secure key management
🛡️ Access Controls
- Role-based permissions
- Multi-factor authentication
- IP whitelisting options
- Session management
📊 Monitoring
- 24/7 security monitoring
- Complete audit trails
- Incident response protocols
- Compliance reporting
🏥 Healthcare-Specific Features
Medical Terminology Support:
- Specialized Recognition: Medical terms and procedures
- SNOMED CT Support: Standardized medical terminology
- Drug Name Recognition: Pharmaceutical terminology
- Anatomy & Diagnosis: Clinical language processing
Healthcare Templates:
- Patient Consultation: Clinical meeting formats
- Care Team Meetings: Multidisciplinary discussions
- Treatment Planning: Care coordination sessions
- Quality Reviews: Clinical improvement meetings
🏥 Healthcare Use Cases
✅ Approved Use Cases
- 🏥 Internal Team Meetings: Care coordination and planning
- 📚 Medical Education: Training sessions and conferences
- 📊 Quality Improvement: Process review meetings
- 🔬 Research Collaboration: Non-patient research discussions
- 👥 Administrative Meetings: Operational planning sessions
❌ Restricted Use Cases
- 👤 Direct Patient Consultations: One-on-one patient meetings
- 🏥 Bedside Discussions: Patient care at bedside
- 📱 Telemedicine Calls: Direct patient telehealth
- 🩺 Diagnostic Sessions: Patient examination discussions
- 📋 Treatment Decisions: Individual patient care planning
Important: Always verify current BAA terms for specific use case approvals
⚙️ HIPAA Implementation Guide
🚀 Setup Checklist for Healthcare Organizations
- ☐ Contact Sembly for BAA discussion
- ☐ Complete organizational risk assessment
- ☐ Review current HIPAA policies
- ☐ Identify specific use cases
- ☐ Plan user training program
Configuration Steps:
- ☐ Sign Business Associate Agreement
- ☐ Configure enterprise security settings
- ☐ Set up role-based access controls
- ☐ Enable audit logging
- ☐ Train staff on compliance procedures
🆚 HIPAA Compliance Comparison
| Platform | HIPAA Compliant | BAA Available | Medical Terms | Healthcare Focus |
|---|---|---|---|---|
| Sembly AI | ✅ | ✅ | ✅ | High |
| Otter.ai | ✅ | ✅ (Enterprise) | Basic | Medium |
| Fireflies.ai | ✅ | ✅ (Business+) | Limited | Low |
| Notta | ✅ (Enterprise) | On Request | Basic | Low |
💰 Healthcare Compliance Costs
💳 HIPAA Compliance Pricing
HIPAA-compliant features typically require enterprise-level subscriptions with additional security and compliance overhead costs.
What's Typically Included:
- • Business Associate Agreement
- • Enhanced security features
- • Dedicated customer success
- • Priority support response
- • Compliance reporting tools
Additional Considerations:
- • Staff training requirements
- • Ongoing compliance monitoring
- • Regular security assessments
- • Documentation maintenance
- • Incident response procedures