Stop starting from scratch for every meeting. These 8 free Notion agenda templates cover every meeting type from daily standups to board meetings.
Why Notion Templates Beat Generic Agendas
Notion templates adapt to your workflow while maintaining structure. Unlike static documents, these templates include databases, automation, and collaboration features that evolve with your team needs.
Template Pack Benefits
Each template includes pre-built sections, database connections, and customizable elements:
- Action item tracking with assignees and due dates
- Meeting history database for easy reference
- Participant management and role assignments
- Time tracking and agenda adherence tools
- Follow-up automation and reminder systems
Template 1: Daily Standup Agenda
Perfect for agile teams and daily check-ins. This template keeps standups focused and productive with time-boxed sections.
Standup Structure
Seven-minute format with built-in time management:
- Opening (1 minute): Quick team check-in and focus
- Yesterday accomplishments (2 minutes): What was completed
- Today priorities (2 minutes): What will be worked on
- Blockers and help needed (1 minute): Issues requiring support
- Next steps (1 minute): Action items and follow-ups
Standup Features
Built-in tracking and accountability tools:
- Sprint goal progress tracking
- Blocker escalation system
- Team capacity indicators
- Meeting duration tracking
Template 2: One-on-One Meeting
Structured framework for regular manager-employee conversations with career development focus and relationship building.
One-on-One Sections
Comprehensive discussion framework:
- Personal check-in and wellbeing discussion
- Current project updates and progress review
- Challenges and support needs identification
- Career development and growth opportunities
- Feedback exchange and goal setting
- Action items and next meeting preparation
Template 3: Project Kickoff Meeting
Launch projects successfully with comprehensive planning and stakeholder alignment from day one.
Kickoff Components
Essential project foundation elements:
- Project vision and success criteria definition
- Stakeholder roles and responsibility matrix
- Timeline milestones and delivery schedule
- Resource allocation and budget overview
- Risk assessment and mitigation strategies
- Communication plan and reporting structure
Template 4: Sprint Review Agenda
Showcase completed work and gather stakeholder feedback in structured sprint demonstrations.
Review Format
Stakeholder-focused demonstration structure:
- Sprint goal achievement summary
- Completed user story demonstrations
- Stakeholder feedback collection
- Product backlog updates and prioritization
- Next sprint planning preview
Template 5: Board Meeting Agenda
Executive-level governance meetings with formal structure for strategic decision-making and organizational oversight.
Board Meeting Elements
Formal governance structure:
- Call to order and attendance verification
- Previous meeting minutes approval
- Executive reports and financial updates
- Committee reports and recommendations
- Strategic decisions and voting items
- Executive session and meeting adjournment
Template 6: Weekly Team Meeting
Regular team synchronization with balanced focus on current work, upcoming priorities, and team development.
Weekly Structure
Consistent team communication format:
- Team announcements and organizational updates
- Project status reports and milestone progress
- Week ahead planning and priority setting
- Cross-team collaboration and dependencies
- Skills sharing and learning opportunities
- Team feedback and process improvements
Template 7: Retrospective Meeting
Continuous improvement focused meetings for team reflection and process optimization.
Retrospective Framework
Structured improvement discussion:
- Sprint or period recap and key metrics
- What went well celebration and reinforcement
- What could be improved identification
- Action items for process changes
- Experiment planning and success measures
Template 8: Client Meeting Agenda
Professional external meeting structure for client relationships, project updates, and stakeholder management.
Client Meeting Structure
Professional external communication:
- Welcome and relationship building
- Project progress and deliverables review
- Client feedback and requirement changes
- Timeline updates and milestone planning
- Budget discussion and resource allocation
- Next steps and action item assignment
How to Set Up Your Template Pack
Getting these templates working in your Notion workspace requires proper database setup and template configuration.
Initial Workspace Setup
Create the foundation for all meeting templates:
- Create main Meeting Hub page for navigation
- Set up Meeting Database with template connections