Integration Methods: Bots vs Real-Time
Bot-Based Tools
- Join as visible participant
- Work when you're not in meeting
- May need consent from participants
- Can be blocked by hosts
Examples: Fireflies, tl;dv, Notta
Real-Time Tools
- Invisible to other participants
- No consent popups needed
- Can't be blocked by host
- Must attend meeting yourself
Examples: Otter, Granola, Supernormal
Platform Compatibility Chart
| AI Tool | Zoom | Teams | Google Meet | WebEx |
|---|---|---|---|---|
| Fireflies | Bot | Bot | Bot | Bot |
| Otter | Real-time | Real-time | Real-time | |
| Supernormal | Bot-free | Bot-free | Bot-free | Bot-free |
| Granola | Desktop | Desktop | Desktop | Desktop |
| tl;dv | Bot | Bot | Bot |
= Supported | = Not Supported | Bot = Joins as participant | Real-time = Captures from your device
Best Tools by Platform
Zoom Users
Best Overall: Otter.ai
- Native Zoom integration with real-time transcription
- Automatic meeting join for scheduled calls
- OtterPilot feature captures without you attending
Microsoft Teams Users
Best Overall: Fireflies
- Deep Teams integration with channel posting
- Works with Teams recordings and live meetings
- Syncs with Microsoft ecosystem (Outlook, OneDrive)
Google Meet Users
Best Overall: Supernormal
- Bot-free experience with Chrome extension
- Automatic Google Calendar integration
- No visible bot in participant list
Multi-Platform Users
Best Overall: Granola
- Desktop app captures any meeting platform
- Works with in-person meetings too
- No platform-specific limitations
Key Integration Features
Calendar Sync
Automatically join scheduled meetings:
- Google Calendar (most tools)
- Outlook/Office 365 (Fireflies, Otter)
- Auto-join without manual setup
Recording Import
Process existing recordings:
- Zoom cloud recordings
- Teams recordings
- Upload MP4/MP3 files
Mobile Support
Join from anywhere:
- iOS/Android apps (Otter, Fireflies)
- Mobile web support (most tools)
- Phone dial-in transcription
Security Options
Control access and privacy:
- Bot-free options available
- On-premise deployment (Gong)
- GDPR/HIPAA compliance
Common Integration Issues
Bot Access Problems:
- Host disabled bots: Use real-time tools like Otter or Granola instead
- Company policy blocks bots: Try Supernormal's bot-free mode
- Waiting room stuck: Ask host to admit or use desktop capture tools
- Recording disabled: Real-time tools still work via audio capture
Quick Setup Tips
For Bot Tools:
- Connect calendar first
- Set auto-join preferences
- Configure bot display name
- Test with internal meeting
For Real-Time Tools:
- Install browser extension/app
- Grant microphone permissions
- Select correct audio device
- Enable before meeting starts