🔗 Integration Methods: Bots vs Real-Time
🤖 Bot-Based Tools
- ✅ Join as visible participant
- ✅ Work when you're not in meeting
- ❌ May need consent from participants
- ❌ Can be blocked by hosts
Examples: Fireflies, tl;dv, Notta
🎧 Real-Time Tools
- ✅ Invisible to other participants
- ✅ No consent popups needed
- ✅ Can't be blocked by host
- ❌ Must attend meeting yourself
Examples: Otter, Granola, Supernormal
📊 Platform Compatibility Chart
| AI Tool | Zoom | Teams | Google Meet | WebEx |
|---|---|---|---|---|
| Fireflies | ✅ Bot | ✅ Bot | ✅ Bot | ✅ Bot |
| Otter | ✅ Real-time | ✅ Real-time | ✅ Real-time | ❌ |
| Supernormal | ✅ Bot-free | ✅ Bot-free | ✅ Bot-free | ✅ Bot-free |
| Granola | ✅ Desktop | ✅ Desktop | ✅ Desktop | ✅ Desktop |
| tl;dv | ✅ Bot | ✅ Bot | ✅ Bot | ❌ |
✅ = Supported | ❌ = Not Supported | Bot = Joins as participant | Real-time = Captures from your device
🏆 Best Tools by Platform
Zoom Users
Best Overall: Otter.ai
- Native Zoom integration with real-time transcription
- Automatic meeting join for scheduled calls
- OtterPilot feature captures without you attending
Microsoft Teams Users
Best Overall: Fireflies
- Deep Teams integration with channel posting
- Works with Teams recordings and live meetings
- Syncs with Microsoft ecosystem (Outlook, OneDrive)
Google Meet Users
Best Overall: Supernormal
- Bot-free experience with Chrome extension
- Automatic Google Calendar integration
- No visible bot in participant list
Multi-Platform Users
Best Overall: Granola
- Desktop app captures any meeting platform
- Works with in-person meetings too
- No platform-specific limitations
⚡ Key Integration Features
🔄 Calendar Sync
Automatically join scheduled meetings:
- Google Calendar (most tools)
- Outlook/Office 365 (Fireflies, Otter)
- Auto-join without manual setup
🎯 Recording Import
Process existing recordings:
- Zoom cloud recordings
- Teams recordings
- Upload MP4/MP3 files
📱 Mobile Support
Join from anywhere:
- iOS/Android apps (Otter, Fireflies)
- Mobile web support (most tools)
- Phone dial-in transcription
🔐 Security Options
Control access and privacy:
- Bot-free options available
- On-premise deployment (Gong)
- GDPR/HIPAA compliance
⚠️ Common Integration Issues
Bot Access Problems:
- Host disabled bots: Use real-time tools like Otter or Granola instead
- Company policy blocks bots: Try Supernormal's bot-free mode
- Waiting room stuck: Ask host to admit or use desktop capture tools
- Recording disabled: Real-time tools still work via audio capture
🚀 Quick Setup Tips
For Bot Tools:
- Connect calendar first
- Set auto-join preferences
- Configure bot display name
- Test with internal meeting
For Real-Time Tools:
- Install browser extension/app
- Grant microphone permissions
- Select correct audio device
- Enable before meeting starts