📈 Calculate Your Monthly Usage
🕐 Daily 15min Standup
330 min
22 workdays/month
📅 Weekly 1hr Team Call
240 min
4 meetings/month
🎯 Bi-weekly 2hr Review
240 min
2 meetings/month
💼 Monthly 3hr Planning
180 min
1 meeting/month
💡 Total Monthly Usage:990 minutesfor this example pattern
🚀 Unlimited Usage Champions
Notta
UnlimitedMonthly Minutes
120 (Free), 1,800 (Pro $8.17), Unlimited (Business $14.17)
Usage Tracking
Usage analytics and notifications
Overage Policy
Upgrade required for continued service
💡 Recommendation:
Great value for medium usage patterns
Fireflies
UnlimitedMonthly Minutes
800 (Free), 8,000 (Pro $10), Unlimited (Business $19)
Usage Tracking
Advanced analytics dashboard
Overage Policy
Service paused until upgrade
💡 Recommendation:
Excellent for sales teams with variable usage
tl;dv
UnlimitedMonthly Minutes
Unlimited (Free), Unlimited (Pro $20)
Usage Tracking
Storage-based tracking
Overage Policy
N/A - No limits
💡 Recommendation:
Perfect for high-volume meeting teams
Fellow
UnlimitedMonthly Minutes
10 recordings (Free), Unlimited (Pro $6)
Usage Tracking
Recording count tracking
Overage Policy
Feature restriction until upgrade
💡 Recommendation:
Best for structured, regular meetings
ClickUp Brain
UnlimitedMonthly Minutes
Unlimited with ClickUp workspace ($12 add-on)
Usage Tracking
Integrated project tracking
Overage Policy
N/A - Unlimited usage
💡 Recommendation:
Perfect for teams already using ClickUp
📊 Tiered Minute Plans
Notta
TieredMonthly Minutes by Tier
120 (Free), 1,800 (Pro $8.17), Unlimited (Business $14.17)
Cost per minute: Pro: $0.0046/min
Policies
Upgrade required for continued service
No rollover
Usage analytics and notifications
💡 Best Use Case:
Great value for medium usage patterns
Fireflies
TieredMonthly Minutes by Tier
800 (Free), 8,000 (Pro $10), Unlimited (Business $19)
Cost per minute: ~$0.0056/min
Policies
Service paused until upgrade
No rollover
Advanced analytics dashboard
💡 Best Use Case:
Excellent for sales teams with variable usage
Otter.ai
TieredMonthly Minutes by Tier
300 (Free), 1,200 (Pro $10), 6,000 (Business $20)
Cost per minute: ~$0.034/min
Policies
Blocks recording until next billing cycle
No rollover
Real-time dashboard with alerts
💡 Best Use Case:
Best for teams with predictable, moderate usage
💰 Alternative Billing Models
Rev
Pay-per-useBilling Structure
Pay-per-minute (No monthly limits)
Overage Policy: N/A - Usage-based billing
Usage Tracking: Per-job billing tracking
💡 Ideal For:
Ideal for sporadic, high-quality needs
ClickUp Brain
Add-onBilling Structure
Unlimited with ClickUp workspace ($12 add-on)
Overage Policy: N/A - Unlimited usage
Usage Tracking: Integrated project tracking
💡 Ideal For:
Perfect for teams already using ClickUp
🎯 Minute Optimization Strategies
✅ Maximizing Free Tiers
- • Use shorter recordings for routine meetings
- • Archive old transcriptions to save storage
- • Schedule critical meetings within limits
- • Combine tools for different use cases
- • Set up usage monitoring alerts
📊 Smart Usage Tracking
- • Monitor daily/weekly usage patterns
- • Set up automated usage reports
- • Track high-value vs routine meetings
- • Analyze cost per transcribed minute
- • Plan upgrades before hitting limits
🚀 Scaling Strategies
- • Start with free tiers to test workflows
- • Upgrade based on actual usage data
- • Consider unlimited plans for growth
- • Evaluate cost vs manual alternatives
- • Plan for seasonal usage variations
📋 Complete Policy Comparison
| Tool | Monthly Limits | Overage Policy | Usage Tracking | Best For |
|---|---|---|---|---|
| Notta | 120 (Free), 1,800 (Pro $8.17), Unlimited (Business $14.17) | Upgrade required for continued service | Usage analytics and notifications | Global/multilingual teams |
| Fireflies | 800 (Free), 8,000 (Pro $10), Unlimited (Business $19) | Service paused until upgrade | Advanced analytics dashboard | Sales, ops, collaboration |
| tl;dv | Unlimited (Free), Unlimited (Pro $20) | N/A - No limits | Storage-based tracking | Async/distributed teams |
| Avoma | Varies by plan | Unknown | Basic | Sales/CS teams |
| Fellow | 10 recordings (Free), Unlimited (Pro $6) | Feature restriction until upgrade | Recording count tracking | Leaders, managers |
| Sembly | Varies by plan | Unknown | Basic | Enterprises |
| Granola | Limited free tier available | Upgrade required | Basic | Execs, consultants |
| Read.ai | Varies by plan | Unknown | Basic | Enterprises |
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