🔧 Calculator Settings
100 min1000 minutes10,000 min
Approximately 17 hours of meetings per month
🏆 Best Overall Value
Assembly.ai - Pay Per Use
$0.37 per month
Effective cost: $0.0004 per minute
📊 Complete Cost Breakdown
| Tool & Plan | Plan Limit | Total Cost | Cost/Min | Status |
|---|---|---|---|---|
Otter.ai Basic (Free) | 600 min | $8.00 /month | $0.0080 | Consider higher plan |
Otter.ai Pro | 6,000 min | $16.99 /month | $0.0170 | Within plan limits |
Otter.ai Business | 6,000 min | $30.00 /month | $0.0300 | Within plan limits |
Fireflies.ai Free | 800 min | $4.00 /month | $0.0040 | Consider higher plan |
Fireflies.ai Pro | 8,000 min | $10.00 /month | $0.0100 | Within plan limits |
Fireflies.ai Business | 8,000 min | $19.00 /month | $0.0190 | Within plan limits |
Rev.ai Free | 300 min | $14.00 /month | $0.0140 | Consider higher plan |
Rev.ai Pay As You Go | Pay per use | $22.00 /month | $0.0220 | Expensive for high usage |
Rev.ai Volume Discount | Pay per use | $15.00 /month | $0.0150 | Expensive for high usage |
Assembly.ai Free | 180 min | $16.40 /month | $0.0164 | Consider higher plan |
Assembly.ai Pay Per Use | Pay per use | $0.37 /month | $0.0004 | Expensive for high usage |
Sembly Personal (Free) | 480 min | $10.40 /month | $0.0104 | Consider higher plan |
Sembly Professional | 2,000 min | $10.00 /month | $0.0100 | Within plan limits |
Sembly Team | 2,000 min | $20.00 /month | $0.0200 | Within plan limits |
Supernormal Free | 180 min | $16.40 /month | $0.0164 | Consider higher plan |
Supernormal Standard | 1,200 min | $18.00 /month | $0.0180 | Within plan limits |
Supernormal Pro | 1,200 min | $30.00 /month | $0.0300 | Within plan limits |
💼 Common Usage Scenarios
Small Team
8-10 hours of meetings monthly
Best Options:
Otter.ai$0.00
Fireflies.ai$0.00
Assembly.ai$0.18
Growing Business
30+ hours of meetings monthly
Best Options:
Assembly.ai$0.74
Fireflies.ai$10.00
Sembly$10.00
Enterprise
80+ hours of meetings monthly
Best Options:
Assembly.ai$1.85
Fireflies.ai$10.00
Otter.ai$16.99
💡 Cost-Saving Tips
Free Tier Optimization
- • Use multiple free accounts across different tools
- • Fireflies.ai offers 800 free minutes monthly
- • Otter.ai provides 600 free minutes with good features
- • Combine tools for different meeting types
Annual Savings
- • Annual plans typically save 15-20%
- • Volume discounts for enterprise usage
- • Bundle meetings with other productivity tools
- • Negotiate custom pricing for large teams
Usage Optimization
- • Record only essential meetings
- • Use shorter meeting formats when possible
- • Leverage batch processing for uploads
- • Share transcripts instead of re-recording
Feature Prioritization
- • Identify must-have vs. nice-to-have features
- • Start with basic plans and upgrade as needed
- • Consider pay-per-use for irregular usage
- • Evaluate ROI on advanced AI features
🔗 Related Comparisons
Free vs Paid Plans
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Feature Comparison
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Enterprise Tools
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Free Alternatives
Complete guide to free meeting AI tools
ROI Calculator
Calculate return on investment for meeting tools
Monthly Allowances
Compare monthly minute allowances across plans
📋 Calculator Methodology
Our cost calculator uses real-time pricing data from official sources and includes:
- Current monthly and annual subscription rates
- Per-minute overage costs where applicable
- Free tier limitations and included minutes
- Volume discount considerations for high usage
- Pay-per-use models for irregular usage patterns
Note: Prices may vary by region and are subject to change. Always verify current pricing with service providers before making decisions.
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