🏆 Security Certifications & Standards
✅ Current Certifications
SOC2 Type II Certification
🎯 Coverage Areas:
- • Security controls and monitoring
- • Availability and system uptime
- • Processing integrity verification
- • Confidentiality protection measures
- • Privacy controls for personal data
- • Independent third-party audit
- • Annual certification renewal
📊 Audit Details:
- • Audit firm: Top-tier cybersecurity auditor
- • All core business operations
- • 12-month operational review
- • Report availability: Upon customer request
- • Last updated: Q3 2024
- • Next audit: Q3 2025
- • Compliance status: Fully compliant
GDPR Compliance
🌍 EU Data Protection:
- • Full GDPR Article compliance
- • Data minimization principles
- • Lawful basis documentation
- • Data subject rights support
- • Privacy by design implementation
- • Data protection impact assessments
- • EU data residency options
⚖️ User Rights:
- • Right to access personal data
- • Right to rectification/correction
- • Right to erasure (deletion)
- • Right to data portability
- • Right to restrict processing
- • Right to object to processing
- • Automated decision-making transparency
❌ Missing Certifications
🚫 Not Currently Available:
- HIPAA compliance: No Business Associate Agreement available
- FedRAMP authorization: Not cleared for US government use
- ISO 27001: International security standard not certified
- PCI DSS: Payment card security (not applicable)
- FISMA compliance: Federal security standards not met
⚠️ Industry Limitations:
- Cannot process PHI data
- Not suitable for federal agencies
- Financial services: Limited regulatory compliance
- No attorney-client privilege protections
- No security clearance requirements met
🔐 Data Protection & Encryption
🛡️ Encryption Standards
Data at Rest Encryption
🔒 Technical Specifications:
- • AES-256 encryption
- • Key management: AWS KMS integration
- • Encrypted databases and file systems
- • Backup encryption: All backups encrypted
- • Key rotation: Automatic periodic rotation
- • Access logging: All encryption key access logged
📊 Data Categories:
- • Meeting recordings and transcripts
- • User account and profile data
- • Meeting metadata and analytics
- • Integration tokens and credentials
- • System logs and audit trails
- • Application configuration data
Data in Transit Encryption
🌐 Network Security:
- • TLS 1.3 for all connections
- • Extended Validation SSL
- • API security: HTTPS-only endpoints
- • Perfect Forward Secrecy: Enabled
- • HTTP Strict Transport Security
- • Certificate pinning: Mobile apps
📱 Client Security:
- • End-to-end encrypted meeting joins
- • Secure token-based authentication
- • Real-time data stream encryption
- • Mobile app certificate validation
- • Browser security headers implementation
- • Content Security Policy enforcement
👥 Access Controls & Authentication
🔑 Authentication Methods
Multi-Factor Authentication
📱 Supported Methods:
- • SMS verification codes
- • Authenticator app support (Google, Authy)
- • Email-based verification
- • Hardware security key support (FIDO2)
- • Biometric authentication (mobile)
- • Backup verification codes
⚙️ Configuration Options:
- • Optional for personal accounts
- • Mandatory for business accounts
- • Admin-enforced for organization
- • Grace period configuration
- • Trusted device management
- • Session timeout controls
Single Sign-On (SSO)
🔗 Supported Providers:
- • Google Workspace (G Suite)
- • Microsoft Azure Active Directory
- • Okta identity management
- • OneLogin enterprise SSO
- • SAML 2.0 protocol support
- • OpenID Connect (OIDC)
🎯 Enterprise Features:
- • Automatic user provisioning
- • Group-based access mapping
- • Just-in-time (JIT) provisioning
- • Attribute-based access control
- • Centralized session management
- • SSO session timeout policies
👤 Role-Based Access Control
User Roles & Permissions
👥 Standard Roles:
- • Full administrative access
- • User management, settings
- • Standard user access
- • Limited meeting access
- • Read-only permissions
🔧 Custom Permissions:
- • Meeting recording permissions
- • Transcript sharing controls
- • Integration access management
- • Data export permissions
- • Analytics viewing rights
🌍 Data Residency & Infrastructure
🏢 Infrastructure Overview
Cloud Infrastructure
☁️ Primary Infrastructure:
- • Amazon Web Services (AWS)
- • Primary region: US-East (Virginia)
- • Backup region: US-West (Oregon)
- • AWS CloudFront global
- • AWS RDS with encryption
- • AWS S3 with versioning
🌍 Global Availability:
- • North America: Full service availability
- • Europe: EU data residency option
- • Asia-Pacific: Limited regional presence
- • Australia: Data sovereignty compliant
- • Canada: Provincial data requirements met
- • UK: Post-Brexit compliance maintained
Data Residency Options
📍 Available Regions:
- • United States (default)
- • European Union (Frankfurt)
- • United Kingdom (London)
- • Canada (Toronto) - upon request
- • Australia (Sydney) - enterprise only
- • Custom regions for enterprise
⚙️ Configuration:
- • Account-level region selection
- • Data never crosses regional boundaries
- • Backup storage in same region
- • Processing occurs within region
- • Support for data sovereignty laws
- • Migration assistance available
📊 Compliance Monitoring & Audit
📋 Audit & Logging
Activity Monitoring
📝 Logged Activities:
- • User authentication events
- • Meeting recording sessions
- • Data access and downloads
- • Permission changes
- • Integration usage
- • Failed access attempts
- • Administrative actions
🔍 Audit Features:
- • Real-time activity monitoring
- • 90-day log retention
- • Export capabilities for compliance
- • Automated anomaly detection
- • IP address tracking
- • Device fingerprinting
- • Suspicious activity alerts
Compliance Reporting
📊 Available Reports:
- • User activity summaries
- • Data access reports
- • Security incident logs
- • Compliance status reports
- • Data processing summaries
- • Integration usage metrics
⏰ Reporting Schedule:
- • Daily activity summaries
- • Weekly compliance reports
- • Monthly security assessments
- • Quarterly audit preparation
- • Annual security reviews
- • On-demand custom reports
⚖️ Security Comparison with Competitors
| Security Feature | Sembly AI | Fireflies | Otter.ai | Gong |
|---|---|---|---|---|
| SOC2 Type II | ✅ | ✅ | ✅ | ✅ |
| GDPR Compliance | ✅ | ✅ | ✅ | ✅ |
| HIPAA Compliance | ❌ | ✅ | ❌ | ✅ |
| AES-256 Encryption | ✅ | ✅ | ✅ | ✅ |
| SSO Integration | ✅ | ✅ | ✅ | ✅ |
| Data Residency | Limited | ✅ Full | Limited | ✅ Full |
| ISO 27001 | ❌ | ✅ | ❌ | ✅ |
| Audit Logging | ✅ Basic | ✅ Advanced | Limited | ✅ Advanced |
Security features may vary by plan tier. Enterprise plans typically include additional security controls not available in basic plans.
🎯 Security Recommendations
✅ Sembly AI Suitable For:
🏢 Industry Fit:
- Technology companies: General business meetings
- Professional services: Client calls and internal meetings
- Academic meetings and lectures
- Small/medium business: Standard compliance needs
- Growing security requirements
🎯 Use Cases:
- Team meetings: Internal collaboration
- Customer calls: Non-sensitive discussions
- Training sessions: Educational content
- Project reviews: Status meetings
- Sales calls: General prospect meetings
❌ Consider Alternatives For:
🏥 Regulated Industries:
- PHI data requires HIPAA compliance
- Financial services: Need additional certifications
- FedRAMP authorization required
- Attorney-client privilege concerns
- Defense contractors: Security clearance requirements
🔒 High-Security Needs:
- Sensitive IP discussions: Trade secrets, patents
- M&A activities: Confidential transactions
- Executive communications: Board-level discussions
- Audit-heavy environments
- International operations: Complex data residency needs
🔗 Related Security Guides
🛡️ AI Meeting Tool Security Overview
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🏆 Avoma Security Certifications
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🏥 Sembly AI HIPAA Compliance
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📋 Sembly AI SOC2 Details
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