2025 Market Overview ⚡
Zapier remains the market leader with 8,715+ integrations and the easiest setup for non-technical users. Starting at $19.99/month for 750 tasks, it's the go-to for simple automations.
Make (formerly Integromat) offers the best visual workflow builder with 2,965+ integrations. At $10.59/month for 10K operations, it provides better value for complex workflows.
n8n is the developer's choice with self-hosting options and 1,145+ integrations. Per-execution pricing (not per-task) makes it the most cost-effective for complex, multi-step automations.
Platform Deep Dive 🔍
Zapier
The No-Code Leader
Key Strengths ✅
- 8,715+ app integrations (industry leading)
- Easiest setup for non-technical users
- Most reliable uptime and support
- AI-powered automation suggestions
- Strong enterprise security features
Limitations ❌
- Task-based pricing can get expensive
- Limited conditional logic on lower tiers
- No self-hosting option
- Linear workflow design only
Make
Visual Workflow Master
Key Strengths ✅
- Best visual canvas-based builder
- 2,965+ integrations
- Advanced conditional routing
- Operations-based pricing (better value)
- Unused credits roll over
Limitations ❌
- Steeper learning curve
- No self-hosting option
- Interface can feel busy
- Extra credits cost 25% more
n8n
Developer's Choice
Key Strengths ✅
- Self-hosting option (free forever)
- Per-execution pricing (most predictable)
- Advanced AI/LangChain integration
- Full data sovereignty
- Custom code nodes (JavaScript)
Limitations ❌
- Smallest integration library (1,145+)
- Requires technical knowledge
- Self-hosting needs server management
- Smaller community than competitors
Pricing Comparison 💰
| Platform | Free Tier | Entry Paid | Pro Tier | Teams | Pricing Model |
|---|---|---|---|---|---|
| Zapier | 100 tasks/mo | $19.99/mo (750 tasks) | $49/mo (2K tasks) | $69/mo (50K tasks) | Per Task |
| Make | 1,000 ops/mo | $10.59/mo (10K ops) | $18.89/mo (10K ops) | $34.12/mo (10K ops) | Per Operation |
| n8n | Unlimited (self-host) | €24/mo (2.5K executions) | €60/mo (10K executions) | Custom | Per Execution |
Cost Reality Check 💡
n8n's per-execution model is the most cost-effective for complex workflows. A 2-step workflow and a 200-step AI agent both count as ONE execution in n8n, but would cost 2 vs 200 tasks in Zapier. For heavy automation users, this can mean 90%+ cost savings.
Integration Ecosystem 🔌
Zapier
8,715+
Built-in app integrations
Industry-leading catalog with most SaaS apps covered
Make
2,965+
Built-in app integrations
Strong coverage with visual API builder for custom connections
n8n
1,145+
Built-in app integrations
HTTP Request node connects to ANY open API
Meeting & Calendar Integrations
| Integration | Zapier | Make | n8n |
|---|---|---|---|
| Zoom | ✓ | ✓ | ✓ |
| Microsoft Teams | ✓ | ✓ | ✓ |
| Google Meet | ✓ | ✓ | ✓ |
| Google Calendar | ✓ | ✓ | ✓ |
| Outlook Calendar | ✓ | ✓ | ✓ |
| Fireflies.ai | ✓ | ✓ | API |
| Otter.ai | ✓ | Webhook | API |
AI Capabilities (2025) 🤖
Zapier AI
Focus on democratizing AI for non-technical users
- • Natural language automation builder
- • AI-powered workflow suggestions
- • ChatGPT integration built-in
- • Limited customization options
Make AI
Intermediate approach integrating AI services
- • Choose Make AI or external providers
- • OpenAI & Anthropic integration
- • AI-powered data transformation
- • Visual AI workflow design
n8n AI
Most advanced technical AI capabilities
- • Native LangChain integration
- • 70+ AI-dedicated nodes
- • Build custom AI agents
- • Full model flexibility
Feature Comparison Matrix 🔍
| Feature | Zapier | Make | n8n |
|---|---|---|---|
| Visual Builder | Linear steps | Canvas-based | Node-based |
| Conditional Logic | Paths (paid only) | Advanced routers | Full support |
| Self-Hosting | ✗ | ✗ | ✓ |
| Error Handling | Basic retry | Error routes | Custom handlers |
| Custom Code | Python (paid) | JavaScript | Full JavaScript |
| Ease of Use | Easiest | Moderate | Technical |
| Data Privacy | Cloud only | Cloud + EU | Full control |
| Enterprise SSO | ✓ | ✓ | ✓ |
Platform Selection Guide 🎯
Choose Zapier If:
Best for: Non-technical teams, marketing, operations, small businesses
- • You need maximum app compatibility (8,700+ integrations)
- • Your team has no coding experience
- • You want the fastest time-to-value
- • Simple trigger-action automations are sufficient
Choose Make If:
Best for: Power users, operations teams, agencies, growing businesses
- • You need complex conditional branching workflows
- • Visual debugging is important for your team
- • You want better value than Zapier for similar features
- • Parallel execution and error handling are priorities
Choose n8n If:
Best for: Developers, technical teams, privacy-focused enterprises
- • You have a dev team that can manage infrastructure
- • Data sovereignty and GDPR compliance are critical
- • You need predictable costs at scale (per-execution pricing)
- • You want to build custom AI agents and integrations
Meeting Automation Use Cases 📋
Post-Meeting Follow-up
When a Zoom meeting ends, automatically:
- • Update CRM with meeting notes
- • Create follow-up tasks in Asana/Monday
- • Send summary email to participants
- • Log meeting in your database
Meeting Scheduling
When a form is submitted, automatically:
- • Create calendar event
- • Generate Zoom/Meet link
- • Send confirmation emails
- • Add to CRM pipeline
AI Meeting Summary
When transcription is ready, automatically:
- • Generate AI summary with ChatGPT
- • Extract action items
- • Post to Slack/Teams channel
- • Create Notion/Confluence page
Sales Call Processing
After a sales call, automatically:
- • Analyze sentiment from transcript
- • Update deal stage in Salesforce
- • Trigger coaching alerts for managers
- • Schedule follow-up sequences
Related Comparisons 🔗
Make (Integromat) Review ⚙️
Complete guide to Make's visual workflow automation
Project Management Integrations 📊
How meeting AI tools integrate with project management apps
Productivity Integrations ⚡
Connect your meeting tools with productivity apps
Meeting AI + CRM Integration 💼
How to connect meeting AI with your CRM system
Ready to Automate Your Meeting Workflows? 🚀
Find the perfect combination of meeting AI and automation tools for your team!