Automatic transcription apps have revolutionized how we convert speech to text, making it easier than ever to transcribe meetings, interviews, lectures, and voice notes. With advances in AI and machine learning, modern transcription apps offer impressive accuracy and speed. Here is our comprehensive guide to the best automatic transcription apps available in 2025.
Quick Answer
The best automatic transcription apps in 2025 are Otter.ai (best overall), Rev (highest accuracy), Fireflies.ai (best for meetings), Fathom (best free option), and Whisper (best offline). Choose based on your accuracy needs, budget, and whether you need real-time or batch transcription.
Top 10 Automatic Transcription Apps
1. Otter.ai - Best Overall
Otter.ai remains the most popular automatic transcription app with excellent real-time transcription and collaboration features.
Key Features:
- Real-time transcription with 85-90% accuracy
- Speaker identification and labeling
- Live meeting transcription for Zoom, Teams, Google Meet
- Searchable transcripts with highlights and comments
- Mobile and web app synchronization
Pricing: Free (600 minutes/month), Pro ($8.33/month), Business ($20/month), Enterprise (custom)
Best for: Regular meeting transcription, team collaboration, students
2. Rev - Highest Accuracy
Rev offers both AI and human transcription services, providing the highest accuracy available.
Key Features:
- 99% accuracy with human transcription
- AI transcription at $0.25/minute with 85% accuracy
- 24-hour turnaround for human transcription
- Supports 40+ languages
- Timestamps and speaker identification
Pricing: AI transcription $0.25/minute, Human transcription $1.50/minute
Best for: Legal, medical, academic transcription where accuracy is critical
3. Fireflies.ai - Best for Meetings
Fireflies.ai specializes in meeting transcription with advanced AI analysis and CRM integration.
Key Features:
- Automatic meeting joining and recording
- AI-generated meeting summaries and action items
- CRM integration (Salesforce, HubSpot, Pipedrive)
- Conversation analytics and insights
- Team collaboration and sharing features
Pricing: Free (800 minutes/month), Pro ($10/month), Business ($19/month), Enterprise (custom)
Best for: Sales teams, business meetings, customer calls
4. Fathom - Best Free Option
Fathom provides completely free AI meeting transcription with no limits, making it perfect for budget-conscious users.
Key Features:
- 100% free with unlimited transcription
- Real-time transcription for Zoom meetings
- Automatic highlights and summaries
- Team sharing and collaboration
- Copy/paste transcripts easily
Pricing: Completely free
Best for: Startups, freelancers, students, anyone on a tight budget
5. Whisper (OpenAI) - Best Offline
OpenAI Whisper is an open-source automatic speech recognition system that works offline with excellent accuracy.
Key Features:
- Works completely offline for privacy
- Supports 99 languages
- High accuracy comparable to cloud services
- Free and open-source
- Available through various apps and interfaces
Pricing: Free (but requires technical setup)
Best for: Privacy-conscious users, multilingual transcription, developers
6. Temi - Best Budget Option
Temi offers affordable AI transcription with quick turnaround times and decent accuracy.
Key Features:
- 5-minute average transcription time
- 90% accuracy for clear audio
- Simple upload and download process
- Timestamp and speaker identification
- Mobile app available
Pricing: $0.25 per minute
Best for: Journalists, content creators, researchers on a budget
7. Sembly.ai - Best AI Analysis
Sembly.ai combines transcription with advanced AI analysis to provide insights and action items.
Key Features:
- AI-generated meeting summaries and insights
- Automatic action item extraction
- Integration with 1000+ apps via Zapier
- Multi-language support
- Team collaboration features
Pricing: Free (4 hours/month), Personal ($10/month), Professional ($20/month), Team ($40/month)
Best for: Project managers, consultants, teams needing detailed analysis
8. Read.ai - Best for Analytics
Read.ai provides transcription along with comprehensive meeting analytics and performance insights.
Key Features:
- Real-time transcription and summaries
- Speaker talk time and engagement analytics
- Meeting performance scoring
- Integration with popular meeting platforms
- Privacy-focused with on-device processing
Pricing: Free (limited features), Pro ($15/month), Enterprise (custom)
Best for: Sales teams, managers, anyone wanting meeting performance insights
9. Just Press Record - Best iOS App
Just Press Record is a premium iOS app that offers simple, high-quality transcription with offline capabilities.
Key Features:
- One-tap recording and transcription
- Works offline for privacy
- Supports 30+ languages
- iCloud sync across devices
- Export to various formats
Pricing: $4.99 one-time purchase
Best for: iPhone users, journalists, students wanting offline transcription
10. Transcribe - Best Offline Mobile App
Transcribe offers offline transcription capabilities on mobile devices with support for multiple languages.
Key Features:
- Works completely offline
- Support for 80+ languages