Compare the top AI note takers for teams and find the perfect tool to summarize meeting content automatically

The best AI note taker for teams depends on your needs: Fireflies for enterprise teams ($10/month), tl;dv for unlimited free usage, Notta for multilingual teams ($8.17/month), and Read.ai for unified search across all communications ($15/month).

Top 5 AI Note Takers for Teams

Fireflies.ai

Best for: Enterprise teams & sales organizations

Mature ecosystem with 69+ languages, CRM integrations, and Fortune 500 compliance. Perfect for teams that need robust search across meeting history and automated workflows.

tl;dv

Best for: Unlimited free meetings

The only tool offering completely unlimited free meetings with core AI features. Perfect for budget-conscious teams that need timestamped highlights and async collaboration.

Notta

Best for: Multilingual global teams

Exceptional value with 58 transcription languages and 42 translation languages. Most cost-effective option at $0.0046/minute with strong accuracy.

Read.ai

Best for: Unified search across all communications

Search meetings, Slack messages, and emails in one platform. Perfect for teams that need AI search across their entire communication history.

Supernormal

Best for: Bot-free meeting notes

No bots required - records system audio directly. 60+ languages with customizable templates perfect for teams that want clean, bot-free meeting capture.

Essential Features for Team AI Note Takers

Speaker Identification

Automatically identifies who said what in team meetings. Critical for accountability and action item assignment.

Best tools: Fireflies, Sembly, Gong

CRM & Project Integration

Syncs meeting notes and action items directly to your team's existing workflow tools and CRMs.

Best tools: Fireflies, Avoma, ClickUp Brain

Multi-language Support

Essential for global teams with diverse language needs and international client calls.

Best tools: Notta (58), Sybill (100+), Fireflies (69+)

Searchable Transcripts

Find specific discussions, decisions, or topics across months of team meeting history.

Best tools: Read.ai, Fireflies, MeetGeek

Action Item Extraction

Automatically extracts tasks and assigns them to team members with deadlines.

Best tools: ClickUp Brain, Fellow, Fireflies

Enterprise Security

SOC2, GDPR, HIPAA compliance for teams handling sensitive business information.

Best tools: Sembly, Fireflies, Read.ai

Recommendations by Team Size

Small Teams (2-10 people)

Best choice: tl;dv (free unlimited) or Notta ($8.17/month for 1,800 minutes)

Small teams need cost-effective solutions with core features. These tools provide excellent transcription and basic AI features without enterprise overhead.

Medium Teams (10-50 people)

Best choice: Fireflies ($10-19/month) or Supernormal ($10-19/month)

Medium teams benefit from team analytics, CRM integrations, and collaborative features that help coordinate across departments and projects.

Large Teams (50+ people)

Best choice: Fireflies Enterprise, Sembly ($29/month), or Read.ai ($15/month)

Large teams need enterprise security, admin controls, usage analytics, and scalable integrations with existing enterprise software stacks.

How to Implement AI Note Taking for Your Team

1. Start with a Pilot Program

Begin with 2-3 team members testing the tool for 2 weeks. This helps identify integration challenges and builds internal advocates.

2. Set Meeting Recording Protocols

Establish clear policies about when meetings are recorded, how to get consent, and who has access to transcripts. Include this in your meeting agenda templates.

3. Integrate with Existing Workflows

Connect your AI note taker to project management tools (Asana, Monday.com) and CRMs (Salesforce, HubSpot) to automate action item creation.

4. Train Your Team

Teach team members how to review and edit AI summaries, assign action items, and search previous meeting content effectively.

Team Collaboration Features Comparison

Detailed comparison table showing shared notes, team analytics, role permissions, and workflow automation capabilities across major tools.

Fireflies Features

Read.ai Features

MeetGeek Features

tl;dv Features

Team Cost Analysis (per month)

Budget Teams ($0-50)

5-10 team members