What is Equal Time? 🤔
Equal Time is an AI notetaker designed specifically for creating more effective and inclusive meetings. Unlike traditional transcription tools, it focuses on measuring and improving participation dynamics through real-time speaking time tracking and inclusion analytics.
The tool transcribes and summarizes meetings across Zoom, Google Meet, and Microsoft Teams, while simultaneously analyzing conversation patterns to identify imbalances, interruptions, and monologues. This unique combination makes it particularly valuable for organizations prioritizing equitable meeting culture.
Equal Time is trusted by organizations including Salesforce, Spotify, Netflix, George Washington University, and NYU. The platform reports that 96% of users experience more engaging and inclusive meetings after adoption.
Equal Time at a Glance 📊
Key Features of Equal Time 🚀
Real-Time Speaking Time Tracking
Equal Time displays a sidebar during meetings showing speaking time for every participant as a percentage. You can see at a glance who is dominating the conversation and who may need more space to contribute.
Inclusion Analysis
A unique feature that sets Equal Time apart is its inclusion analysis. The tool tracks participation rate, monologues, interruptions, and even has a "mansplaining detection" feature that identifies condescending explanations during conversations.
✨ Unique Feature: Speaking time analysis by gender to see demographic balance in conversations
AI Transcription & Summaries
Equal Time provides word-for-word transcription with timestamps and speaker labels. After each meeting, you receive detailed notes, action items, and customized summaries. The tool supports 102 languages with automatic language detection.
Hybrid & In-Person Meeting Support
Unlike many competitors, Equal Time supports hybrid meetings where some participants are in a conference room while others join remotely. Thanks to speaker diarization, it can separate voices even from a single microphone for accurate transcription.
🎤 Speaker Diarization: Separates voices from a single microphone source for in-person meetings
Ask Equal Time - AI Q&A
The "Ask Equal Time" feature lets you query your meeting content with custom questions. Rather than just receiving pre-generated summaries, you can ask specific questions about what was discussed and get context-aware answers from the AI.
💬 Example Query: "What did the sales team commit to delivering next quarter?"
→ Get specific answers with context from your meeting transcripts
Meeting Cost Calculator
Calculates the cost of each meeting based on participant salaries and time spent, helping organizations understand the true investment in meetings.
AI Coaching
Provides personalized feedback on your meeting performance and suggests improvements for leadership presence and communication effectiveness.
Platform Integrations 🔗
Equal Time integrates with 8,000+ applications through Zapier and webhooks, making it easy to sync meeting data with your existing workflow tools.
🎥 Video Conferencing
- Zoom
- Google Meet
- Microsoft Teams
💼 CRM & Sales
- Salesforce
- HubSpot
- Pipedrive
📝 Productivity
- Notion
- Slack
- Linear
Pros and Cons
Pros
- Unique Inclusion Features: Speaking time tracking, interruption detection, and inclusion scoring are unmatched by competitors
- Straightforward Interface: One of the most user-friendly AI note-takers with minimal learning curve
- Accurate Transcription: High-quality transcription even with built-in microphones
- Extensive Language Support: 102 languages with automatic detection
- Hybrid Meeting Support: Works with in-person and virtual meetings using speaker diarization
Cons
- No Free Plan: Only a 7-day trial available, no permanent free tier
- No Mobile App: Currently lacks dedicated mobile applications
- Relatively New: Smaller market presence compared to established competitors
- Team Pricing: $75/month for 5 users may be steep for small teams
Equal Time Pricing
Equal Time offers a 7-day free trial to test all features. After the trial, choose from Premium for individuals or Team for collaborative use with admin oversight.
Free Trial
- Full feature access
- Speaking time tracking
- Inclusion analytics
- No credit card required
Premium
- Unlimited recording
- Speaking time tracking
- All core features
- 1 user
Team
- Everything in Premium
- Team analytics
- Admin oversight
- Up to 5 users
Enterprise / Company License
For larger organizations, Equal Time offers custom pricing with additional features:
Best Use Cases for Equal Time
💼 Sales Teams
Track client engagement, monitor speaking balance during discovery calls, and ensure prospects have adequate time to share their needs.
🏫 Education
Teachers and professors can monitor student engagement and participation levels to ensure all voices are heard in virtual classrooms.
👥 Leadership & DEI Initiatives
Organizations focused on diversity and inclusion can use gender-based speaking analysis to identify and address communication imbalances.
🏢 Hybrid Teams
Teams with mixed in-person and remote participants can ensure everyone contributes equally regardless of location.
Security & Compliance 🔒
Data Protection
Equal Time takes data security seriously with enterprise-grade protections. Data is encrypted at rest and in transit with end-to-end encryption. Importantly, Equal Time does not use your data to train AI models or share it with third-party LLMs.
Final Verdict
Who Should Use Equal Time?
Equal Time is an excellent choice for organizations that prioritize meeting equity and want to track speaking time dynamics. Its unique inclusion analytics set it apart from competitors like Otter.ai and Fireflies.
The straightforward interface and accurate transcription make it one of the most user-friendly AI note-takers available. However, the lack of a free plan and mobile app may be dealbreakers for some users.
Best For:
- ✓DEI-focused organizations
- ✓Sales teams tracking engagement
- ✓Hybrid meeting environments
Consider Alternatives If:
- ✗You need a free plan
- ✗Mobile app is essential
- ✗You only need basic transcription
