Complete Pricing Comparison Table
| Tool | Free Plan | Pro/Starter | Business/Team | Enterprise |
|---|---|---|---|---|
| Otter.ai | Free 300 min/mo | $8.33/mo billed annually $16.99 monthly | $20/mo billed annually $30 monthly | Custom |
| Fireflies.aiBest Value | Free 800 min storage | $10/mo billed annually $18 monthly | $19/mo billed annually $29 monthly | $39/mo annual only |
| FathomBest Free | Free Unlimited recordings 5 AI summaries/mo | $15/mo billed annually $19 monthly | $19/mo Team Edition $29 monthly | $29/mo Team Pro $39 monthly |
| tl;dv | Free Unlimited recordings | $18/mo Pro plan | $59/mo billed annually $98 monthly | Custom Private AI hosting |
| Read.ai | Free 5 meetings/mo | $15/mo Pro plan | $22.50/mo Enterprise | $29.75/mo Enterprise+ |
| Notta | Free 120 min/mo | $9/mo billed annually | $16.67/mo billed annually | Custom |
Prices shown are per user/month. Annual billing prices shown unless noted.
Cost Per Minute Analysis
Understanding your cost per minute helps calculate true value. Here's how the tools compare based on typical usage:
Best for Light Users
Under 5 hours/month
- • Fathom: $0 (unlimited free)
- • tl;dv: $0 (unlimited free)
- • Otter: $0 (300 min free)
Best for Regular Users
5-20 hours/month
- • Fireflies Pro: ~$0.008/min
- • Otter Pro: ~$0.007/min
- • Fathom Premium: ~$0.013/min
Best for Power Users
20+ hours/month
- • Fireflies Business: Unlimited
- • Otter Business: ~$0.003/min
- • tl;dv Pro: Unlimited
Key Insight
For most users, the break-even point between free and paid plans is around 5-10 hours of meetings per month. If you exceed that consistently, upgrading typically provides better value and removes usage anxiety.
Hidden Costs to Watch For ⚠️
A "$15/user/month" tool can easily become "$45/user/month" when accounting for these hidden variables:
Per-User & Usage Traps
- Viewer vs Editor seats: Some tools charge for anyone who views recordings, not just creators
- Storage overages: Fireflies free has 800 min storage limit; Otter limits to 3 imports
- Meeting length caps: Otter free limits to 30 min/meeting; some tools charge for longer recordings
- AI credit systems: Fathom free gives only 5 AI summaries/month
Integration Surcharges
- CRM connections: Salesforce/HubSpot often require Business tier ($19-30/mo)
- Zapier access: Usually locked behind Pro plans minimum
- API access: Typically Enterprise-only, adding $10-20+/user
- Custom webhooks: Often require highest tier subscriptions
Security & Compliance Tax
- Requires Enterprise ($25-40+/user)
- HIPAA compliance: Usually Enterprise+ tier only
- SOC 2 reports: May require higher tier or custom agreement
- Data retention policies: Custom retention often costs extra
Annual vs Monthly Billing
- $10/mo annual vs $18/mo monthly (44% difference)
- $8.33/mo annual vs $16.99/mo monthly (51% difference)
- tl;dv: $59/mo annual vs $98/mo monthly (40% difference)
- Annual billing saves 35-50% but locks you in
Best Value by Budget
$0/month - Best Free Options
Winner: Fathom
Unlimited recordings and transcriptions. 5 AI summaries/month. Best for Zoom-heavy users who need basic notes.
Runner-up: tl;dv
Unlimited recordings in 30+ languages. Great for multilingual teams on a budget.
Alternative: Otter
300 min/month with recurring allowance. Best for occasional transcription needs.
Under $20/month - Best Starter Plans
Winner: Fireflies Pro ($10)
Best features-to-price ratio. Full AI summaries, 3,000 min storage, integrations. Ideal for individuals and small teams.
Runner-up: Notta Pro ($9)
Excellent multilingual support with 58 languages. Great for international teams.
Alternative: Read.ai Pro ($15)
Meeting metrics and coaching insights. Best for productivity-focused professionals.
$20-50/month - Best Team Plans
Winner: Fireflies Business ($19)
Unlimited storage, CRM integrations, conversation intelligence. Best value for sales teams.
Runner-up: Otter Business ($20)
6,000 min/month, 4-hour meetings, concurrent meeting support. Best for heavy transcription needs.
Alternative: Read.ai Enterprise ($22.50)
Video playback, advanced analytics. Best for meeting-heavy organizations.
$50+/month - Enterprise Options
For Sales Intelligence: tl;dv Business ($59)
Full conversation intelligence platform. AI coaching, deal insights, and detailed analytics for sales teams.
For Security-First: Custom Enterprise
Contact Fireflies, Otter, or Read.ai for SSO, HIPAA compliance, and custom data retention. Expect $30-50+/user.
Team Size Cost Examples
Here's how costs scale for different team sizes (annual billing):
| Tool & Plan | 5 Users | 10 Users | 25 Users | 50 Users |
|---|---|---|---|---|
| Fireflies Pro | $50/mo | $100/mo | $250/mo | $500/mo |
| Fireflies Business | $95/mo | $190/mo | $475/mo | $950/mo |
| Otter Pro | $42/mo | $83/mo | $208/mo | $417/mo |
| Otter Business | $100/mo | $200/mo | $500/mo | $1,000/mo |
| tl;dv Business | $295/mo | $590/mo | $1,475/mo | $2,950/mo |
| Read.ai Pro | $75/mo | $150/mo | $375/mo | $750/mo |
Negotiation Tip
For teams of 25+ users, always negotiate directly with sales. Most tools offer 10-30% volume discounts that aren't advertised publicly.
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