Why Compare Meeting AI Tools?
With virtual meetings becoming the norm, AI meeting assistants have evolved from simple transcription tools to comprehensive productivity platforms. But choosing the wrong tool can mean wasted money, poor transcription quality, or missing features your team needs.
This comprehensive comparison examines the top meeting AI tools across key criteria: transcription accuracy, pricing, integrations, platform support, and ideal use cases. Whether you're an individual looking for a free option or an enterprise team needing advanced analytics, this guide will help you make the right choice.
What We Compared
- -Transcription accuracy rates
- -Pricing and free tier limits
- -Integration ecosystems
- -Platform support (Zoom, Meet, Teams)
- -AI summary quality
- -Speaker identification
Comparison Criteria Explained
Transcription Accuracy
Measured in Word Error Rate (WER). Lower is better. We tested with native English speakers and various accents. Industry standard is 90%+, with leaders achieving 95%.
Integration Capabilities
Native integrations with CRMs (Salesforce, HubSpot), collaboration tools (Slack, Notion), and automation platforms (Zapier). More integrations = less manual work.
Pricing Value
We evaluate cost-per-minute, free tier limits, and feature availability at each price point. The best value isn't always the cheapest option.
AI Summary Quality
Beyond transcription, we assess action item extraction, key topic identification, and summary conciseness. Great summaries save hours of note review.
Head-to-Head Comparisons
Otter.ai vs Fireflies.ai
The two most popular meeting AI tools go head-to-head. Otter leads in accuracy (95% vs 90-93%), while Fireflies wins on integrations (40+ native vs fewer options).
| Criteria | Otter.ai | Fireflies.ai |
|---|---|---|
| Accuracy | 95% | 90-93% |
| Free Tier | 300 min/month | 800 min storage |
| Starting Price | $10/mo (annual) | $10/mo (annual) |
| Native Integrations | 15+ | 40+ |
| Best For | Real-time collab | Workflow automation |
Depends on priority. Choose Otter for accuracy, Fireflies for integrations.
Fathom vs tl;dv
Two rising stars with generous free tiers. Fathom offers unlimited core features for free, while tl;dv specializes in sales coaching and multi-language support (30+ languages).
| Criteria | Fathom | tl;dv |
|---|---|---|
| Accuracy | 92% | 90%+ |
| Free Tier | Unlimited core | Unlimited recordings |
| Starting Price | $29/mo | $18/mo |
| Languages | English-focused | 30+ |
| Best For | Zoom teams | Sales teams |
Fathom for free unlimited use, tl;dv for sales features and multilingual support.
Complete Feature Comparison Table
| Feature | Otter.ai | Fireflies | Fathom | tl;dv |
|---|---|---|---|---|
| Transcription Accuracy | 95% | 90-93% | 92% | 90%+ |
| Real-time Transcription | Yes | Yes | Yes | Yes |
| AI Summaries | Yes | Yes | Yes | Yes |
| Action Item Extraction | Yes | Yes | Excellent | Yes |
| Speaker Identification | Excellent | Yes | Yes | Yes |
| CRM Integration | Limited | Extensive | Basic | Strong |
| Sales Coaching | No | Basic | No | Advanced |
| Multi-language | Limited | Limited | Limited | 30+ |
| Mobile App | Excellent | Yes | No | Yes |
| Video Recording | No | Business+ | Yes | Yes |
Pricing Comparison 2025
Pricing varies significantly across tools. Here's a detailed breakdown of what you get at each price point:
Otter.ai Pricing
Free
$0
300 min/month
30 min per conversation
Pro
$10/mo
1,200 min/month
90 min per conversation
Business
$20/mo
6,000 min/month
4 hours per conversation
Enterprise
Custom
Custom limits
SSO, advanced security
Fireflies.ai Pricing
Free
$0
800 min storage
Limited AI summaries
Pro
$10/mo
Unlimited transcription
8,000 min storage
Business
$19/mo
Unlimited storage
Video recording
Enterprise
$39/mo
Custom integrations
Priority support
Fathom Pricing
Free
$0
Unlimited recording
Unlimited transcription
Best free tier!
Basic
$29/mo
Team features
CRM integrations
Advanced
$39/mo
Advanced analytics
Priority support
tl;dv Pricing
Free
$0
Unlimited recordings
10 full AI summaries
Pro
$18/mo
Unlimited AI notes
CRM integrations
Business
$59/mo
Sales coaching AI
BANT/MEDDIC playbooks
Current promotion: 40% off annual plans
Recommendations by Use Case
For Individuals & Freelancers
Fathom (free unlimited) or Otter.ai (best accuracy)
Fathom's unlimited free tier is unbeatable for personal use. If accuracy is critical, Otter's free 300 minutes/month may suffice for occasional use.
For Small Teams (5-20 people)
Fireflies.ai Pro or Business
Best value for growing teams. The integration ecosystem and automation features justify the cost. Expect to save 2-3 hours per week on note management.
For Sales Teams
tl;dv Business ($59/mo) or Gong (enterprise)
tl;dv offers 80% of Gong's features at 5% of the price. Perfect for SMBs. Enterprise sales orgs should evaluate Gong for deeper analytics.
For International Teams
tl;dv (30+ languages)
No other tool matches tl;dv's multilingual support. Essential for teams with non-English speakers or global customer bases.
For Zoom-Centric Teams
Fathom
Fathom was built for Zoom and offers the cleanest integration. Perfect Recall feature lets you search all past meetings with natural language.
Pro Tips for Choosing
- 1
Test with your actual meetings
Accuracy varies with accents, audio quality, and technical jargon. Run a real trial.
- 2
Consider integration needs early
Switching tools later is painful. Make sure your CRM and project management tools are supported.
- 3
Check bot visibility policies
Some tools show a visible bot in meetings. This can be awkward for client calls.
- 4
Calculate per-user costs
A $10/user tool for 50 people costs $6,000/year. Make sure the ROI is there.
Final Verdict
Best Overall
Fireflies.ai
Best balance of features, integrations, and value for most teams.
Best Free Option
Fathom
Unlimited free tier for individuals. Unbeatable value.
Best Accuracy
Otter.ai
Industry-leading 95% accuracy with excellent speaker ID.
Best for Sales
tl;dv
Advanced coaching features at a fraction of Gong's price.
