What is ClickUp Brain?
ClickUp Brain is ClickUp's native AI layer that indexes all workspace data including tasks, documents, comments, wiki pages, and connected tools to provide instant, context-aware responses. Originally launched in 2023, it has evolved significantly in 2025 with new meeting-focused capabilities.
What makes ClickUp Brain unique is its deep integration with your existing ClickUp workspace. Unlike standalone meeting AI tools, it understands your project structure, team dynamics, and company knowledge to provide more relevant assistance when summarizing meetings and generating action items.
In 2025, ClickUp Brain now offers multi-model access, allowing users to toggle between premium AI models like GPT-5, Claude Opus 4.1, o3, and o1-mini based on specific task requirements. This eliminates the need for separate AI subscriptions while keeping everything integrated within your project management workflow.
Key Features of ClickUp Brain (2025)
AI Notetaker
NEW 2025ClickUp's AI Notetaker can now join meetings on ClickUp SyncUps or external tools like Microsoft Teams and Zoom. It automatically transcribes meetings, turning conversations into searchable, shareable notes with AI-powered summaries.
Key Benefit: Every call becomes a searchable transcript, summary, and list of next steps automatically.
SyncUps Video Calls
NEW 2025SyncUps are ClickUp's built-in video and audio calls with screen sharing, automatic transcription, and AI-powered summaries. Unlike external video tools, SyncUps automatically captures meeting notes, extracts action items, and creates tasks directly from discussions.
SyncUps Workflow
- 1Start video/audio call directly in ClickUp
- 2AI automatically transcribes conversation
- 3Summary and action items generated
- 4Tasks created and assigned automatically
Autopilot Agents
NEW 2025Autopilot Agents are customizable, no-code AI bots that handle repetitive tasks. With one click, leverage prebuilt agents to answer routine questions, deliver team standups, or report on recent progress. You can also create custom agents to update project statuses, create tasks from meeting notes, or send client update emails.
Answer routine questions
Track progress & blockers
Automate marketing tasks
AI Knowledge Manager
The AI Knowledge Manager acts as your team's intelligent search engine. Ask questions in natural language and get instant answers pulled from your tasks, docs, and project history. It's like having an assistant who has read every document and remembers every conversation.
"What were the key decisions from last week's product meeting?" - Get instant summaries without searching through notes.
Enterprise Search
Search across tasks, docs, chats, and connected tools like Google Drive and Slack to get instant answers with full context. Enterprise Search provides organization-wide search spanning multiple integrated apps and platforms.
AI Project Manager
Automate your project management workflows with AI-powered standups, progress reports, and status updates. The AI Project Manager analyzes your team's activity to generate summaries that would normally take hours to compile manually.
AI Writer for Docs
Generate, edit, and improve written content directly within ClickUp Docs. The AI Writer helps with everything from drafting project briefs to polishing meeting agendas. It understands your project context to create relevant, on-brand content.
Create new content from scratch
Enhance existing writing
Convert to other languages
Multi-Model AI Access
ClickUp Brain now offers multi-model access, allowing users to toggle between GPT-5, Claude Opus 4.1, o3, o1-mini, and other premium AI models based on specific task requirements. This eliminates the need for separate subscriptions to ChatGPT Plus ($20), Claude Pro ($20), or Gemini Advanced ($20).
Cost Savings: Managing separate AI subscriptions would cost $60+/month vs ClickUp's $9-28/month with deep workspace integration.
Meeting Tool Integrations
ClickUp Brain integrates with popular meeting and communication tools to bring meeting context into your workspace.
Video Conferencing
- AI Notetaker joins and transcribes
- Microsoft Teams: AI Notetaker joins and transcribes
- Google Meet: Calendar sync with meeting details
- Native video calls with auto-transcription
Communication & Storage
- Create tasks from messages, get notifications
- Google Drive: Search and index documents
- Convert emails to tasks with AI parsing
- Google & Outlook sync
Pros and Cons
Pros
- Meeting Recording (NEW): AI Notetaker now joins Zoom and Teams meetings for automatic transcription
- Deep Integration: AI understands your entire workspace context for relevant suggestions
- Multi-Model Access: Toggle between GPT-5, Claude, and other premium AI models
- Autopilot Agents: No-code automation bots for repetitive tasks
- Enterprise Ready: GDPR, HIPAA, ISO 42001, and SOC 2 compliant
- Privacy First: Third-party AI providers never store or learn from your data
Cons
- Requires ClickUp: Only useful if your team is committed to the ClickUp ecosystem
- Learning Curve: ClickUp itself is complex; Brain adds another layer to master
- Premium Pricing: Full AI features require $28/user/month Everything AI plan
- Performance Issues: Some users report lag and occasional bugs with AI features
- Generic Output: AI content may lack specialized depth for specific workflows like customer support
ClickUp Brain Pricing (2025)
ClickUp Brain follows a user-based subscription model with three tiers. Note: Brain is a separate add-on that requires a base ClickUp subscription (Unlimited $7/mo, Business $12/mo, or Enterprise).
Free Forever
- Trial access to premium AI
- Limited automations
- Limited agents
- Basic AI essentials
Brain AI
- BrainGPT desktop app
- Web search & research
- @Brain mentions
- Autopilot Agents
- AI Time Blocking
Everything AI
- Premium reasoning models ($200 value)
- Unlimited AI Notetaker
- Unlimited Enterprise Search
- Unlimited Talk to Text
- Image generation
- Super Agents
Optional Add-ons
Total Cost Example: A team of 10 on Business plan ($12) with Everything AI ($28) would pay $400/month ($40 per user).
ClickUp Brain vs Dedicated Meeting AI Tools
| Feature | ClickUp Brain | Otter.ai | Fireflies |
|---|---|---|---|
| Meeting Recording | ✓ AI Notetaker | ✓ Yes | ✓ Yes |
| Auto Transcription | ✓ Yes | ✓ Yes | ✓ Yes |
| Meeting Summaries | ✓ Automatic | ✓ Automatic | ✓ Automatic |
| Task Integration | ✓ Native | ~ Via integration | ~ Via integration |
| Project Context | ✓ Full access | ✗ Limited | ✗ Limited |
| Workflow Automation | ✓ Autopilot Agents | ~ Basic | ~ Basic |
| Starting Price | $9/user/mo | $16.99/user/mo | $18/user/mo |
Who Should Use ClickUp Brain?
Best For
- Teams already using ClickUp for project management
- Organizations wanting AI integrated into existing workflow
- Teams focused on action item tracking and follow-through
- Companies needing enterprise security and compliance
- Users who want multiple AI models in one subscription
Consider Alternatives If
- Your team uses a different project management tool
- You want a simpler, single-purpose meeting tool
- Budget is limited and you need a free solution
- You need specialized features like customer support automation
- You prefer lightweight tools over all-in-one platforms
ClickUp Brain Alternatives
For Dedicated Meeting Recording
Fireflies.ai
Automatic meeting recording with ClickUp integration. Creates tasks from action items.
From $18/month
Otter.ai
Real-time transcription with meeting summaries. Integrates with major video platforms.
From $16.99/month
Fathom
Free AI meeting assistant for Zoom with instant summaries and highlights.
Free for individuals
Grain
Meeting recording with clip sharing. Great for sales teams and customer research.
From $15/month
For Project Management AI
Notion AI
AI writing and Q&A within Notion workspaces. Good for documentation-heavy teams.
$10/member/month add-on
Asana Intelligence
AI features for Asana including smart fields and project summaries.
Included in Business+ plans
Final Verdict
ClickUp Brain has evolved significantly in 2025 with the addition of AI Notetaker, SyncUps video calls, and Autopilot Agents. It now offers genuine meeting recording and transcription capabilities that put it on par with dedicated meeting AI tools, while maintaining its core strength of deep project management integration.
The multi-model AI access providing GPT-5, Claude, and other premium models for $9-28/month represents significant value compared to managing separate AI subscriptions. For teams already using ClickUp, Brain is now a compelling all-in-one solution for both project management and meeting intelligence.
Bottom Line
ClickUp Brain is now a serious contender for meeting AI, especially for ClickUp users. At $28/user/month for Everything AI, it can replace separate subscriptions to Otter.ai ($16.99), Fireflies ($18), and ChatGPT Plus ($20) while adding deep project integration. However, teams not on ClickUp should consider dedicated tools for simpler setup and faster implementation.
