What is ClickUp?
ClickUp is an AI-powered all-in-one work platform designed to consolidate project management, document collaboration, and team communication into a single solution. What sets ClickUp apart in 2025 is its comprehensive AI layer called ClickUp Brain, which transforms how teams handle meetings and task management.
Unlike standalone meeting transcription tools, ClickUp integrates meeting intelligence directly into your project workflows. When meetings end, action items automatically become tasks, notes sync to relevant documents, and decisions are tracked alongside project progress.
The platform offers unprecedented AI flexibility by giving users access to multiple premium AI models including GPT-5, Claude Opus 4.1, o3, and o1-mini within a single subscription. This means you can choose the best AI model for each specific task—creative work, analysis, or technical documentation.
Key AI Meeting Features
AI Notetaker
ClickUp's AI Notetaker captures project meetings and decisions, automatically summarizing transcripts and key takeaways from calls. It works seamlessly with ClickUp, Zoom, and Microsoft Teams, automating post-call documentation entirely.
Unlike Notion and Asana which offer limited note-taking, ClickUp's AI Notetaker is purpose-built for seamless integration with your existing tasks and projects.
SyncUps (Built-in Video Calls)
SyncUps is ClickUp's 2025 addition—built-in video and audio calls with screen sharing, automatic transcription, and AI-powered summaries. Unlike external video tools, SyncUps automatically captures meeting notes, extracts action items, and creates tasks directly from discussions.
Autopilot Agents
Autopilot Agents are customizable, no-code AI bots that handle repetitive tasks. With one click, you can leverage prebuilt agents to answer routine questions, deliver team standups, or report on recent progress. Create custom agents to update project statuses, create tasks from meeting notes, and send client update emails automatically.
Set up an agent that automatically creates follow-up tasks from meeting action items and assigns them to the right team members based on context.
AI Scheduler
The AI Scheduler analyzes your ClickUp tasks, deadlines, and calendar availability to automatically build your daily agenda. It dynamically adjusts as priorities shift, helps you stay focused and avoid conflicts, and fills empty time slots. It can also automatically prioritize your work based on urgency and importance.
AI Knowledge Manager
ClickUp Brain can instantly create meeting agendas based on previous meetings, project status, and team priorities. It searches across tasks, docs, chats, and connected tools to get instant answers with full context.
Example Query: "What did we decide about the Q4 budget in last week's sync?"
Get summarized insights with citations and direct links to source documents.
Meeting Platform Integrations
ClickUp integrates with major video conferencing and collaboration platforms to bring meeting intelligence into your project workflows.
Video Conferencing
- Auto-join and transcribe meetings
- Microsoft Teams: Sync meeting notes to tasks
- Native video with AI features
Calendar & Scheduling
- Google Calendar: Two-way sync for events
- Microsoft calendar integration
- Apple Calendar: iCal sync support
Pros and Cons
Pros
- All-in-One Platform: Combines project management, docs, chat, and meetings in one tool
- Multiple AI Models: Access GPT-5, Claude, o3, and more in one subscription
- Native Video Calls: SyncUps eliminates need for external video tools
- Powerful Automation: Autopilot Agents handle repetitive tasks automatically
- Free Forever Plan: Generous free tier for personal use
Cons
- Learning Curve: Feature-rich platform can be overwhelming for new users
- AI Costs Extra: ClickUp Brain requires additional $7/user/month
- No AI on Free Plan: Free Forever plan doesn't include AI features
- Limited Storage (Free): Only 100MB on free plan, 60MB for some features
- Can be slow with very large workspaces
ClickUp Pricing Plans
ClickUp offers four main pricing tiers, with AI features available as an add-on for paid plans. All prices shown are for annual billing.
Free Forever
- Unlimited tasks & users
- 100MB storage
- Collaborative docs
- No AI features
Unlimited
- Unlimited storage
- Unlimited integrations
- Timesheets & guests
- AI add-on available
Business
- Advanced automations
- Sprint reporting
- SSO & private docs
- AI add-on available
Enterprise
- HIPAA compliant
- White labeling
- Custom SAML SSO
- Dedicated success manager
ClickUp Brain AI Add-on
ClickUp AI features require the Brain add-on at $7/user/month. This unlocks AI Notetaker, AI Writer, AI Project Manager, Autopilot Agents, and access to multiple AI models including GPT-5 and Claude.
Best Use Cases for Meeting Management
Project Teams
Teams that want meeting notes to automatically create tasks, update project status, and sync with existing workflows. Perfect for agile teams running sprints.
Remote Organizations
Distributed teams using SyncUps for built-in video calls with automatic transcription and action item extraction—no external video tools needed.
Operations Teams
Teams automating standup reports and status updates using Autopilot Agents. Reduce manual reporting while keeping stakeholders informed.
Cross-Functional Teams
Organizations using multiple AI models for different tasks—creative work with GPT, analysis with Claude, and technical documentation with specialized models.
How ClickUp Compares to Meeting-Focused Tools
| Feature | ClickUp | Fireflies | Otter.ai |
|---|---|---|---|
| Meeting Transcription | Yes (AI Notetaker) | Yes | Yes |
| Project Management | Full Platform | Limited | No |
| Built-in Video Calls | SyncUps | No | No |
| AI Automation | Autopilot Agents | Basic | Basic |
| Starting Price | $7 + $7 AI/user | $10/user | $8.33/user |
Final Verdict
ClickUp stands out as the best choice for teams who want meeting intelligence integrated directly into their project management workflows. Unlike standalone transcription tools, ClickUp turns meeting discussions into actionable tasks, automatic updates, and searchable knowledge—all within the same platform where work happens.
The addition of SyncUps for native video calling and Autopilot Agents for automation makes ClickUp a true all-in-one solution. However, the learning curve can be steep, and AI features require an additional subscription on top of base pricing.
Best For:
- Teams already using or considering ClickUp for project management
- Organizations wanting to consolidate tools into one platform
- Teams needing automated workflows from meeting content
