📊 Top Meeting Transcription Software Compared
Based on extensive testing and expert reviews, here are the leading meeting transcription tools for 2025:
| Tool | Starting Price | Accuracy | Languages | Best For |
|---|---|---|---|---|
| Fellow | Free / $7/mo | Very High | 90+ | Team collaboration |
| Otter.ai | Free / $8.33/mo | Up to 95% | 3 | Individuals & real-time |
| Fireflies.ai | Free / $10/mo | High | 60+ | Sales & CRM integration |
| Fathom | Free | High | 50+ | Budget-conscious users |
| Jamie | Free / $24/mo | High | 40+ | Privacy-focused (no bot) |
| MeetGeek | Free / $15/mo | High | 50+ | Diverse meeting types |
| Notta | Free / $8.17/mo | Very High (98%) | 80+ | Multilingual teams |
🔍 Detailed Reviews of Top Tools
#1 Fellow - Best Overall
Fellow was named the top pick by The New York Times Wirecutter for transcribing and summarizing meetings in 2025. It combines high accuracy with excellent team collaboration features.
Key Features:
- • Transcription in 90+ languages
- • AI-powered meeting summaries and action items
- • Meeting analytics and productivity insights
- • Integrations with Google Calendar, Outlook, and major video platforms
- • Enterprise-grade privacy and security
Free plan available; paid plans start at $7/user/month
#2 Otter.ai - Best for Real-Time Transcription
Otter.ai is renowned for its AI-driven live transcription capabilities. With up to 95% accuracy reported by users, it excels at real-time meeting capture across Zoom, Google Meet, and Microsoft Teams.
Key Features:
- • Meeting Agent that joins calls automatically
- • Real-time transcription with speaker identification
- • AI Chat to query your meeting content
- • Automated summaries and action items
- • Cross-platform mobile and web apps
Free plan with 300 minutes/month; paid plans from $8.33/month
#3 Fireflies.ai - Best for Sales Teams
Fireflies is designed for call intelligence and post-meeting analysis, making it invaluable for revenue-driven teams. It offers deep CRM integrations with HubSpot, Salesforce, and Pipedrive.
Key Features:
- • Auto-joins Zoom, Meet, Teams, and Webex calls
- • AI-powered notes with speaker labels and sentiment tagging
- • Searchable transcript database
- • AI Apps for custom workflows
- • Direct CRM sync for call logging
Free plan available; paid plans from $10/month
#4 Fathom - Best Free Option
Fathom offers truly unlimited free recording and transcription with no catch. It provides excellent value for budget-conscious users while maintaining high transcription quality.
Key Features:
- • Unlimited recordings on free plan
- • AI summaries and highlights
- • CRM integration for call logging
- • Strong privacy focus
- • Works with Zoom, Google Meet, and Microsoft Teams
Completely free for core features
#5 Jamie - Best for Privacy (No Bot Required)
Jamie records and summarizes meetings directly from your computer without requiring a visible bot to join. This makes it ideal for privacy-conscious users who dislike bots in their meetings.
Key Features:
- • Bot-free recording from your device
- • Works online and offline
- • GDPR compliant (German-based)
- • Multilingual smart summaries in 40+ languages
- • Works with any meeting platform
Free plan available; paid plans from $24/month
✅ Key Features to Consider
When choosing meeting transcription software, evaluate these essential factors:
🎯 Accuracy & Quality
- • Transcription accuracy varies by tool
- • Speaker identification helps attribute statements
- • Look for tools with custom vocabulary for industry terms
- • Consider testing with your actual meeting audio
🔗 Platform Integration
- • Verify support for Zoom, Google Meet, Microsoft Teams
- • Check calendar integration (Google, Outlook)
- • Look for CRM sync (Salesforce, HubSpot, Pipedrive)
- • Consider Slack and collaboration tool integrations
🔒 Security & Compliance
- • Check for SOC 2, HIPAA, or GDPR certifications
- • Review data residency options (EU hosting for GDPR)
- • Look for encryption at rest and in transit
- • Verify admin controls for enterprise deployment
🤖 AI Features
- • Auto-generated summaries save post-meeting time
- • Action item extraction keeps tasks on track
- • AI chat lets you query meeting content
- • Sentiment analysis useful for sales calls
💰 Pricing Comparison
Most transcription tools offer tiered pricing. Here is what to expect:
🆓 Free Tiers
- • Most tools offer free plans with limits (typically 300-600 minutes/month)
- • Fathom stands out with truly unlimited free transcription
- • Free plans often lack advanced features like CRM sync
💳 Paid Plans
- • Range from $7-30 per user per month
- • Most include unlimited transcription minutes
- • Higher tiers add team features and integrations
- • Annual billing typically saves 20-30%
🏢 Enterprise
- • Custom pricing for large organizations
- • Includes SSO, admin controls, and dedicated support
- • Often includes SLA guarantees and custom integrations
👥 Use Cases by Team Type
Different teams have different transcription needs:
💼 Sales Teams
Best tools:Fireflies.ai, Otter.ai
Key needs: CRM integration, call analytics, sentiment analysis, deal tracking
⚙️ Product & Engineering
Best tools:Fellow, MeetGeek
Key needs: Action item tracking, integration with Jira/Linear, searchable archives
🤝 Customer Success
Best tools:Otter.ai, Fireflies.ai
Key needs: Call summaries, easy sharing, CRM logging, follow-up emails
🌍 Remote Teams
Best tools:Fellow, Fathom
Key needs: Async meeting access, timezone flexibility, searchable transcripts
🔐 Privacy-Focused Organizations
Best tools:Jamie, Fathom
Key needs: GDPR compliance, no-bot options, data residency
📋 How We Evaluated These Tools
Our recommendations are based on:
- • Accuracy Testing - Real-world transcription quality across accents and audio conditions
- • Feature Analysis - Depth of AI capabilities, integrations, and platform support
- • Pricing Value - Cost per feature and minute limits on each tier
- • User Reviews - Aggregated feedback from G2, Capterra, and Trustpilot
- • Expert Testing - Hands-on evaluation including Wirecutter and Zapier reviews
