Complete Pricing Comparison Table
Here's a detailed breakdown of pricing for the most popular AI meeting tools in 2025. Prices reflect annual billing where available, which typically saves 15-25% over monthly rates.
| Tool | Free Plan | Entry Price | Pro/Team Price | Best For |
|---|---|---|---|---|
| Fathom | Unlimited | $19/mo | $29-39/mo | Best free option |
| Otter.ai | 300 min/mo | $8.33/mo | $20/mo | Individuals & accuracy |
| Fireflies.ai | 800 min storage | $10/mo | $18-29/mo | Best value for teams |
| tl;dv | 10 AI summaries | $29/mo | $98/mo | Multilingual teams |
| Read AI | Limited | $19/mo | Custom | Cross-platform |
| Sembly AI | 4 hrs/mo | $10/mo | $20-29/mo | Budget teams |
| Avoma | Limited | $19/mo | $49-79/mo | Sales teams |
| Gong | None | ~$100/mo | ~$250/mo | Enterprise sales |
Cost Per Hour of Meeting Analysis
Understanding cost per meeting hour helps you calculate actual ROI. If you have 20 hours of meetings per month, here's what each tool costs per hour:
Best Value (Under $1/hour)
- Fathom Free$0/hr
- Fireflies Pro$0.50/hr
- Otter Pro$0.42/hr
- Sembly Pro$0.50/hr
Premium Tier ($1-15/hour)
- tl;dv Pro$1.45/hr
- Avoma Growth$4/hr
- Gong$12.50/hr
Calculation note: Based on 20 meeting hours/month. Your actual cost varies based on meeting volume. Heavy meeting users (40+ hrs/mo) see even better value per hour.
Value Assessment: What You Get at Each Price Point
Free Tier ($0)
What You Get:
- Basic transcription and recording
- Limited monthly minutes (300-800)
- Basic AI summaries
- Standard integrations
Best Free Options:
- Fathom - Unlimited free for Zoom
- Fireflies - 800 min storage
- Otter - 300 min/month, 95% accuracy
Budget Tier ($10-20/month)
What You Get:
- 1,200-6,000 minutes/month
- Advanced AI summaries and action items
- CRM and productivity integrations
- Team collaboration features
- Custom vocabulary support
Top Picks:
- Fireflies Pro - $10/mo, best CRM sync
- Sembly Pro - $10/mo, great AI features
- Otter Business - $20/mo, highest accuracy
Professional Tier ($25-50/month)
What You Get:
- Unlimited or very high usage limits
- Advanced analytics and coaching
- Priority support
- Admin controls and SSO
- API access
Top Picks:
- Fireflies Business - $29/mo, conversation analytics
- tl;dv Pro - $29/mo, 30+ languages
- Fathom Team Pro - $39/mo, CRM + coaching
Enterprise Tier ($100+/month)
What You Get:
- Revenue intelligence and forecasting
- Deal and pipeline analytics
- Advanced coaching and training
- Custom integrations
- Dedicated support and onboarding
Enterprise Leaders:
- Gong - $250/mo, revenue intelligence leader
- Avoma Business - $79/mo, sales acceleration
- tl;dv Business - $98/mo, global teams
Our Recommendations by Use Case
For Individuals & Freelancers
Start with Fathom (free unlimited) or Otter Free (300 min). Upgrade to Otter Pro ($8.33/mo) when you need more minutes.
Recommended: Fathom Free
For Small Teams (2-10)
Fireflies Pro ($10/mo) offers the best value with CRM integration and team features. Sembly is a budget alternative.
Recommended: Fireflies Pro
For Sales Teams
Fireflies Business ($29/mo) for SMB sales. Gong ($250/mo) for enterprise revenue intelligence and deal analytics.
Recommended: Fireflies Business or Gong
For Global Teams
tl;dv excels with 30+ language support and real-time translation. Worth the premium for international collaboration.
Recommended: tl;dv Pro
Watch Out For Hidden Costs
- Overage charges: Some tools charge extra when you exceed monthly limits
- Per-seat pricing: Costs multiply quickly with team growth
- Module fees: Gong charges extra for Engage, Forecast, and other modules
- Annual commitments: Enterprise tools often require 1-2 year contracts
- Implementation costs: Some vendors charge for onboarding and training
Transcription Accuracy vs Cost
Price doesn't always correlate with accuracy. Here's how the major tools compare based on independent testing:
| Tool | Accuracy | Starting Price | Value Rating |
|---|---|---|---|
| Otter.ai | ~95% | Free / $8.33 | ⭐⭐⭐⭐⭐ |
| Fathom | ~92% | Free | ⭐⭐⭐⭐⭐ |
| Fireflies | 90-93% | Free / $10 | ⭐⭐⭐⭐ |
| tl;dv | ~90% | Free / $29 | ⭐⭐⭐ |
