Quick Answer 💡
Free plans typically offer 300-1800 minutes monthly, while paid plans range from unlimited to 10,000+ minutes. Most tools don't allow rollover, resetting monthly.tl;dv offers unlimited free minutes, Notta provides 1,800 minutes on Pro, and Otter.ai gives 300 minutes free.
🆓 Free Plan Monthly Allowances
| Tool | Free Minutes | Rollover? | Reset Schedule | Best For |
|---|---|---|---|---|
| tl;dv | Unlimited ♾️ | N/A | N/A | Heavy meeting users |
| Otter.ai | 300 minutes | ❌ No | Monthly on signup date | Light users, testing |
| Fellow | 5 meeting recaps | ❌ No | Monthly calendar | Occasional meetings |
| MeetGeek | ~600 minutes | ❌ No | Monthly on signup date | Team evaluation |
| Rewatch | Free tier available | ❌ No | Monthly | Internal knowledge |
💰 Free Plan Winner: tl;dv
With unlimited free minutes, tl;dv is unmatched for teams that want comprehensive meeting coverage without usage anxiety. Perfect for distributed teams with many async meetings.
💳 Paid Plan Monthly Allowances
| Tool | Plan & Price | Monthly Minutes | Cost per Minute | Overage |
|---|---|---|---|---|
| Notta | Pro $8.17 | 1,800 minutes | $0.0046 | Upgrade required |
| Business $16.67 | Unlimited ♾️ | N/A | N/A | |
| Fireflies | Pro $10 | ~1,800 minutes | $0.0056 | Per-minute billing |
| Business $19 | ~3,400 minutes | $0.0056 | Per-minute billing | |
| ClickUp Brain | Add-on $12 | 3,600 minutes | $0.0033 | Purchase additional |
| Otter.ai | Pro $17 | ~500 minutes | $0.034 | Upgrade required |
| Read.ai | Pro $15 | ~1,875 minutes | $0.008 | Soft limit |
| Granola | Paid $14-18 | ~300 minutes | $0.05 | Per-meeting fee |
🏆 Best Value: ClickUp Brain
At just $0.0033 per minute with 3,600 monthly minutes, ClickUp Brain offers the lowest cost per minute for teams already using ClickUp for project management.
⏰ Usage Tracking & Reset Policies
📅 Reset Schedules
- Calendar Month:Most tools (1st of month)
- Billing Anniversary:Otter.ai, MeetGeek
- Rolling 30-Day:Some enterprise plans
- No Reset:Unlimited plans
🔄 Rollover Policies
- ❌ No Rollover:95% of tools (industry standard)
- ✅ Limited Rollover:Some enterprise contracts only
- ⚠️ Use It or Lose It:Plan usage accordingly
- 💡 Tip:Monitor usage in final week of billing cycle
🧮 Monthly Usage Calculator
Calculate Your Monthly Needs
Light Usage (0-500 min)
- • 2-3 meetings/week
- • 30-45 min average
- • Small teams
- • Recommended: Free plans
Medium Usage (500-1500 min)
- • 5-8 meetings/week
- • 45-60 min average
- • Growing teams
- • Recommended: Pro plans
Heavy Usage (1500+ min)
- • 10+ meetings/week
- • Back-to-back days
- • Large teams
- • Recommended: Unlimited plans
Pro Tip:Add 20-30% buffer to your estimate for meeting overruns, informal discussions, and growth. Most teams underestimate their actual usage by 25%.
💰 Cost-Per-Minute Analysis
| Cost Range | Tools | Best For | Value Rating |
|---|---|---|---|
| Ultra Low ($0.003-0.005) | ClickUp Brain, Notta, Supernormal | Cost-conscious teams | ⭐⭐⭐⭐⭐ |
| Low ($0.005-0.015) | Fireflies, Read.ai, Grain, MeetGeek | Balanced features & cost | ⭐⭐⭐⭐ |
| Medium ($0.015-0.035) | Otter.ai, Tactiq, Sybill | Feature-rich needs | ⭐⭐⭐ |
| High ($0.035+) | Granola, Equal Time, Krisp AI | Specialized features | ⭐⭐ |
⚠️ What Happens When You Hit Limits?
🚫 Hard Limits (Service Stops)
- Recording stops, upgrade required
- No more recap generation
- Most free plans:Wait for monthly reset
- Immediate workflow disruption
💳 Soft Limits (Overage Billing)
- Per-minute overage charges
- Enterprise plans:Often have overage protection
- Soft limits, contact for overage
- Service continues, higher costs
💡 Overage Prevention Strategies
- • Monitor weekly:Check usage every Friday
- • Set alerts:Many tools offer 80% warnings
- • Plan buffer:Aim for 75% of limit usage
- • Selective recording:Skip informal check-ins
- • Team coordination:Designate recording owners
👥 Recommendations by Team Size
Solo/Freelancer (1-3 people)
Typical Usage:300-800 minutes/month
Best Options:
- • tl;dv Free:Unlimited, perfect for client calls
- • 300 min, good for testing
- • Notta Pro:1,800 min for $8.17
Cost Impact:
$0-10/month for most freelancers
Small Team (4-15 people)
Typical Usage:1,200-3,000 minutes/month
Best Options:
- • ClickUp Brain:3,600 min for $12
- • Fireflies Pro:1,800 min for $10
- • Notta Business:Unlimited for $16.67
Cost Impact:
$10-25/month per team
Medium Team (16-50 people)
Typical Usage:3,000-8,000 minutes/month
Best Options:
- • Fireflies Business:3,400 min for $19
- • Notta Business:Unlimited for $16.67
- • Multiple ClickUp Brain:Scale as needed
Cost Impact:
$300-950/month organization-wide
Large Team (50+ people)
Typical Usage:8,000+ minutes/month
Best Options:
- • Fireflies Enterprise:Custom limits
- • Native solutions:Zoom AI, Teams Copilot
- • Unlimited plans:Notta Business scale
Cost Impact:
$1,000-5,000+/month, negotiate enterprise rates
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📊 Usage Tracking Guide
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🧮 Cost Calculator Guide
Step-by-step guide to calculating your total cost of ownership for meeting AI tools.
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