📊 Complete Pricing Comparison Table
| Tool | Free Plan | Pro/Starter | Business | Enterprise |
|---|---|---|---|---|
| 🎯 Otter.ai | 300 min/mo | $16.99/user/mo (6,000 min) | $30/user/mo | Custom |
| 🔥 Fireflies.ai | Unlimited transcription | $10/seat/mo | $19/seat/mo | $39+/seat/mo |
| 📹 tl;dv | Unlimited recordings | $29/mo | $65/seat/mo | Custom |
| 🌐 Notta | 120 min/mo (3 min/conv) | $14.99/mo (1,800 min) | $27.99/seat/mo (unlimited) | Custom |
| ⚡ Supernormal | 1,000 min storage | $19-22/mo | $29/user/mo | Custom |
| 🌾 Grain | 20 recordings | $15/seat/mo | $29/seat/mo | Custom |
| 🏆 Fathom | Unlimited (Best Free!) | $29/user/mo | $39/user/mo | Custom |
* Prices shown are for annual billing. Monthly billing typically costs 15-25% more.
🆓 Free Plan Comparison: Which Offers the Most?
🏆 Best Free Plans Ranked
#1
Fathom - Unlimited Everything
- • Unlimited recordings and transcription
- • AI-powered meeting summaries
- • Action items and follow-ups
- • Perfect for individual contributors and freelancers
- • Best choice if you want truly free meeting AI
#2
Fireflies.ai - Unlimited Transcription
- • Unlimited transcription minutes
- • Limited storage on free tier
- • Basic AI summaries included
- • Great for teams wanting to test before committing
#3
tl;dv - Unlimited Recordings
- • Unlimited meeting recordings
- • 30+ language transcription
- • Basic AI summaries
- • Best for international teams
#4-7
Limited Free Tiers
- • Otter.ai: 300 minutes/month - limited but good quality
- • Notta: 120 minutes/month, 3 min per conversation - very limited
- • Supernormal: 1,000 min storage - decent for light use
- • Grain: 20 recordings - good for occasional meetings
🔍 Detailed Tool-by-Tool Pricing
🎯 Otter.ai Pricing
Plan Details:
- 300 minutes/month, basic transcription
- $16.99/user/month - 6,000 minutes, advanced search
- $30/user/month - admin controls, analytics
- Custom pricing - SSO, advanced security
Best For:
- • Professionals who need reliable transcription
- • Teams needing OtterPilot auto-join
- • Users who value speaker identification
🔥 Fireflies.ai Pricing
Plan Details:
- Unlimited transcription, limited storage
- $10/seat/month - unlimited everything, AI summaries
- $19/seat/month - video recording, API access
- $39+/seat/month - custom integrations, SSO
Best For:
- • Budget-conscious teams (best value at $10/mo)
- • Sales teams needing CRM integration
- • Growing companies with scalable needs
📹 tl;dv Pricing
Plan Details:
- Unlimited recordings, basic features
- $29/month - advanced AI features
- $65/seat/month - team collaboration, analytics
- Custom pricing - dedicated support
Best For:
- • International teams (30+ languages)
- • Sales teams tracking customer conversations
- • Users who need video clip sharing
🌐 Notta Pricing
Plan Details:
- 120 minutes/month, 3 min per conversation
- $14.99/month ($8.17 annually) - 1,800 minutes
- $27.99/seat/month - unlimited minutes
- Custom - SAML SSO, audit logs
Best For:
- • Multilingual teams (58 languages supported)
- • Budget-conscious individuals needing translation
- • Teams needing Salesforce integration
⚡ Supernormal Pricing
Plan Details:
- 1,000 min storage, unlimited meetings
- $19-22/month - templates, advanced transcription
- $29/user/month - team features, priority support
- Custom - SSO, data retention policies
Best For:
- • Teams needing meeting templates
- • Users wanting Slack/Notion integration
- • Mac users (Radiant app available)
🌾 Grain Pricing
Plan Details:
- 20 recorded meetings, basic features
- $15/seat/month - 10 uploads, advanced AI notes
- $29/seat/month - CRM integrations, priority support
- Custom - SSO, API access
Best For:
- • Product and design teams
- • Customer success teams
- • Teams creating video clip highlights
🏆 Fathom Pricing (Best Free Plan!)
Plan Details:
- Unlimited recordings and transcription!
- $29/user/month - team features, CRM sync
- $39/user/month - advanced AI features
- Custom pricing available
Best For:
- • Individuals wanting free unlimited transcription
- • Freelancers and consultants
- • Small teams just getting started
👥 Cost Analysis by Team Size
📈 Annual Costs Comparison
| Tool | Solo ($0-Free) | 5-Person Team/yr | 20-Person Team/yr | 50-Person Team/yr |
|---|---|---|---|---|
| Fathom | $0 | $1,740 | $6,960 | $17,400 |
| Fireflies Pro | $120 | $600 | $2,400 | $6,000 |
| Notta Pro | $98 | $900 | $3,600 | $9,000 |
| Grain Starter | $180 | $900 | $3,600 | $9,000 |
| Otter Pro | $204 | $1,020 | $4,080 | $10,200 |
| Supernormal Pro | $228 | $1,140 | $4,560 | $11,400 |
| tl;dv Pro | $348 | $1,740 | $6,960 | $17,400 |
💡 Team Size Recommendations:
- • Use Fathom free plan - best value at $0
- • Small Team (2-10): Fireflies Pro at $10/user/month - lowest cost
- • Medium Team (10-50): Fireflies Business for video + API features
- • Enterprise (50+): Negotiate custom pricing for 15-30% discounts
⚖️ Feature Value Analysis
✅ Best Value Features
- Fireflies:Unlimited transcription at lowest price point
- Fathom:Free unlimited - unbeatable for individuals
- tl;dv:30+ languages included in free tier
- Notta:58 languages at mid-tier pricing
⚠️ Watch Out For
- Per-Minute Limits:Otter and Notta free plans have strict caps
- Storage Limits:Some free plans limit how long recordings are kept
- Export Restrictions:Notta free doesn't allow transcript downloads
- Team Minimums:Some business plans require 5+ seats
💡 Money-Saving Tips
1. Start with Free Plans
Test Fathom, Fireflies, and tl;dv free tiers before committing. All offer unlimited or generous free usage.
2. Annual Billing Saves 15-25%
All tools offer significant discounts for annual commitments. Notta saves up to 45% with annual billing.
3. Negotiate Enterprise Deals
Teams over 50 users can typically negotiate 20-40% off list prices. Always ask for custom quotes.
4. Consider Hybrid Approach
Use free tools for individuals, paid plans only for power users who need advanced features.
5. Watch for Promotions
Many tools offer Black Friday, end-of-quarter, or startup discounts. Follow on social media for deals.
🔗 Related Comparisons
💰 Enterprise Transcription Pricing
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🎯 Speaker Accuracy Comparison
Compare speaker identification accuracy across all major tools
🔒 Security & Compliance Guide
Enterprise security features and compliance certifications compared
📊 ROI of Meeting Tools
Calculate the business value and ROI of AI meeting assistants
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