What is Notion AI Meeting Notes?
Notion AI Meeting Notes is a feature within Notion's AI suite that automatically transcribes conversations and generates summaries directly in your workspace. Unlike standalone meeting assistants, it works by capturing your system's audio during video calls - no meeting bot required.
The tool is designed for users already embedded in the Notion ecosystem. When you start a meeting, a new Notion page captures everything - transcript, summary, and your own notes - all in one place. The AI analyzes your conversation to extract action items, key decisions, and important discussion points.
Notion AI Meeting Notes supports 16 languages including English, French, Japanese, German, Spanish, and more. Summaries generate instantly when meetings end, and everything becomes searchable across your entire Notion workspace using Notion AI.
How It Works
Start Recording
Open a new meeting notes page in Notion and click record. The tool captures your system audio from any video platform - Zoom, Google Meet, Microsoft Teams, or even in-person meetings on any device.
Live Transcription
As the meeting progresses, Notion transcribes the audio in real-time. You can add your own notes alongside the transcript on the same page.
Instant Summary
When the meeting ends, AI generates a summary with key points, decisions, and action items. Summaries adapt to meeting type - 1:1s, team syncs, client calls, or brainstorms.
Action Item Assignment
Your Notion Agent can assign extracted tasks with owners, priority levels, and due dates. It can also update project statuses and revise timelines automatically.
Platform Compatibility
Notion AI Meeting Notes works with any platform that outputs audio through your system, making it flexible but with some limitations compared to dedicated tools.
Video Conferencing
- Captures system audio, no bot joins
- Google Meet: Works via system audio capture
- Microsoft Teams: Supported through desktop app
- Record face-to-face meetings on any device
Notion Ecosystem
- Workspace Search: All transcripts searchable via Notion AI
- Calendar Sync: Auto-generate notes for scheduled meetings
- Slack Integration: Enterprise search across connected apps
- Connect for enterprise search (Business plan)
Key Features of Notion AI Meeting Notes
Botless Recording
Unlike most meeting assistants, Notion doesn't send a bot to join your calls. It captures audio directly from your system, making it less intrusive for client-facing calls or situations where a visible recorder might be unwelcome.
No automatic joining - you must manually start recording each time
Contextual Summaries
Summaries adapt to your meeting type. A 1:1 gets different treatment than a team sync or client call. The AI understands context and tailors its output accordingly, focusing on what matters most for each scenario.
Notion Agent Automation
On Business plans, the Notion Agent can take extracted action items and automatically assign them with owners, priority levels, and due dates. It can update project statuses, mark tasks complete, and revise timelines without manual intervention.
Agent Capabilities
- Auto-assign tasks to team members
- Set priority levels and due dates
- Update project statuses automatically
- Generate follow-up recaps for specific audiences
Full Workspace Search
Every transcript, summary, decision, and action item is saved in Notion and fully searchable. Use Notion AI to find specific discussions across all your meetings, documents, and connected apps.
Enterprise Search: Business plans include search across Slack, GitHub, and other connected apps
16 Languages Supported
Transcription and summaries work across 16 languages including English, French, Japanese, German, Spanish, Portuguese, and more.
Security & Privacy
Enterprise plans include advanced security features and configurable data retention for meeting transcripts.
Pros and Cons
Pros
- No Bot Required: Captures audio without a visible bot joining calls
- Seamless Integration: Everything stays in Notion - notes, transcripts, and tasks
- Platform Flexibility: Works with any audio source, not just specific platforms
- Full Workspace Search: Find any meeting content with Notion AI search
- Instant Summaries: No waiting - summaries generate immediately after meetings
Cons
- No Speaker Identification: Transcripts lack speaker labels and timestamps
- Manual Start Required: No auto-join - you must remember to click record
- Desktop Only: No mobile app support for meeting capture
- Limited Team Features: Weak collaboration compared to dedicated tools
- Business Plan Required: Full AI features need $20/user/month plan
Notion Pricing for AI Meeting Notes
Notion changed its AI pricing in 2025. AI Meeting Notes is now only available on Business and Enterprise plans - the separate $10/month AI add-on was discontinued for new users.
Free
- 20 AI responses trial
- No AI Meeting Notes
- Basic Notion features
Plus
- 20 AI responses trial
- No AI Meeting Notes
- Unlimited blocks & uploads
Business
- AI Meeting Notes included
- Notion Agent automation
- Enterprise search (beta)
- SAML SSO
Enterprise
- All Business features
- Zero LLM data retention
- Audit logs & SCIM
- Dedicated support
As of May 2025, Notion discontinued the $10/month AI add-on for new users. AI Meeting Notes requires the Business plan at minimum, which costs $20/user/month when billed annually.
Notion AI Meeting Notes Alternatives
1. tl;dv
Best for: Teams needing speaker identification and structured collaboration.
tl;dv offers what Notion lacks - speaker labels, automatic meeting joining, and true team collaboration features. It exports directly to Notion while adding the meeting assistant capabilities missing from Notion's native tool.
Free tier available, Pro from $20/month
Speaker ID, auto-join, Notion export
2. Fireflies.ai
Best for: Teams needing robust search and multi-platform support.
Fireflies provides comprehensive meeting transcription with speaker identification, powerful search, and team analytics. It integrates with Notion for those who want the best of both worlds.
Free tier available, Pro from $10/month
Free plan, speaker diarization, Notion sync
3. Otter.ai
Best for: Real-time collaboration and live transcription during meetings.
Otter.ai shines with live transcription where participants can see and edit transcripts in real-time. Better for collaborative note-taking during calls than Notion's passive recording.
Free with 600 min/month, Pro from $8.33/month
Live collaboration, generous free tier
4. Fathom
Best for: Sales professionals who need unlimited free recording.
Fathom offers unlimited free recording and focuses on sales use cases. Its AI highlights feature automatically marks important moments, making it perfect for call review without subscription costs.
Free unlimited recording, Premium from $15/month
Free tier with no limits on meetings
Overall Experience
Notion AI Meeting Notes works best for solo users who already live in Notion and want lightweight meeting capture without the complexity of dedicated tools. It's essentially a glorified dictaphone that happens to live in your favorite productivity app.
The botless approach is genuinely useful for client-facing calls where a visible recorder might be awkward. But the lack of speaker identification makes it nearly useless for team meetings where you need to track who said what.
Best For
- Solo users already working in Notion
- Quick async notes and personal meeting logs
- Those who want everything in one workspace
- Users who prefer botless recording
Consider Alternatives If
- You need speaker identification and timestamps
- Team accountability tracking is important
- You want automatic meeting joining
- $20/user/month seems steep for basic capture
