🚀 Top AI Meeting Tools for 2025
The AI meeting assistant market has exploded with options. Here are the leading tools, each excelling in different use cases:
Otter.ai
Recognized by Wall Street Journal as a must-try AI tool, Otter.ai delivers AI-powered summaries and action items that help teams follow up faster. Users report up to 95% accuracy for transcription.
- • Real-time live transcription with speaker identification
- • 300 free minutes per month on Basic plan
- • Integrates with Zoom, Google Meet, and Microsoft Teams
✅ Best for: Professionals prioritizing transcription accuracy and searchable archives.
Fireflies.ai
The #1 AI notetaker for capturing and analyzing meeting conversations. Automatically records, transcribes, and summarizes meetings with support for over 100 languages.
- • 100+ language support with high accuracy
- • Free plan at $0, Pro at $10/month annually
- • Deep Salesforce, HubSpot, and CRM integrations
✅ Best for: Sales teams needing CRM integration and conversation analytics.
Fathom
The standout free option that makes AI summaries available to everyone. 100% free for Zoom, Google Meet, and Microsoft Teams with no time limits on recordings.
- • Unlimited free meeting recordings
- • Instant AI-generated notes and timestamps
- • Export to Notion or Google Docs
✅ Best for: Individuals and small teams wanting powerful free transcription.
tl;dv
Perfect for teams that prefer sharing short video clips instead of entire recordings. Automatically records and transcribes with timestamped highlights.
- • Unlimited free meeting recordings
- • Dozens of templates (BANT, SPIN, MEDDIC)
- • Automatic CRM logging and follow-up drafts
✅ Best for: Distributed teams and asynchronous-first organizations.
Fellow
Recognized by The New York Times Wirecutter as the best service for transcribing and summarizing meetings. Features collaborative agendas, meeting briefs, and 500+ meeting agenda templates.
- • Enterprise-grade compliance: SOC 2 Type II, HIPAA, GDPR
- • Transcription in 90+ languages
- • Useful insights into meeting behavior patterns
✅ Best for: Enterprise teams needing robust compliance and multilingual support.
Granola
Praised by users as generating the best meeting notes of anything they have tried. The AI notepad for people in back-to-back meetings with a standout chat with transcript feature.
- • Best-in-class meeting notes quality
- • Chat with your transcript feature
- • Designed for back-to-back meetings
✅ Best for: Executives and professionals in back-to-back meetings.
Circleback
Goes beyond notes to focus on meeting follow-through. Records meetings across all platforms including Slack huddles and in-person meetings, extracting action items and pushing them to task managers.
- • Works on Zoom, Meet, Teams, Slack, and in-person
- • Automatic action item extraction
- • Pushes tasks to calendars and task managers
✅ Best for: Users focused on meeting follow-through and task completion.
Jamie
The best privacy-first, bot-free option that works both online and offline. Records directly from your computer without meeting bots joining calls.
- • No meeting bots - completely privacy-focused
- • Works online and offline
- • GDPR compliant data handling
✅ Best for: Privacy-conscious users who dislike meeting bots.
Avoma
Dig deep into every meeting with AI-powered conversation analytics. Features a dashboard to track conversations, median meetings per user, and coaching tools for sales teams.
- • Advanced conversation analytics dashboard
- • Sales coaching tools and insights
- • Meeting tracking and performance metrics
✅ Best for: Customer-facing teams in support or sales needing analytics.
📊 Quick Comparison: Which Tool Fits Your Needs?
| Tool | Best For | Starting Price | Free Plan | Key Strength |
|---|---|---|---|---|
| Otter.ai | Accuracy | $8.33/mo | 300 min/mo | Real-time transcription |
| Fireflies.ai | Sales teams | $10/mo | Yes | CRM integration |
| Fathom | Budget users | Free | Unlimited | Free forever |
| tl;dv | Async teams | Free | Unlimited | Video clips |
| Fellow | Enterprise | Contact | Limited | Compliance |
| Granola | Note quality | Varies | Yes | Best notes |
| Jamie | Privacy | Varies | Limited | No bots |
| Circleback | Follow-through | Varies | Limited | Task automation |
🎯 Decision Framework: Find Your Perfect Match
Use this framework to quickly identify the right tool for your situation:
Need the best free option?
→ Fathom or tl;dv (both unlimited)
Sales team with CRM needs?
→ Fireflies.ai (deep CRM integrations)
Enterprise compliance required?
→ Fellow (SOC 2, HIPAA, GDPR)
Prioritize transcription accuracy?
→ Otter.ai (up to 95% accuracy)
Want the best meeting notes?
→ Granola (praised for note quality)
Hate meeting bots?
→ Jamie (bot-free, offline capable)
Need workflow automation?
→ Circleback (pushes to task managers)
Customer-facing team analytics?
→ Avoma (coaching tools and dashboards)
🤔 Key Considerations When Choosing
How You Work
Consider whether you need note-taking, summaries, task follow-ups, or CRM updates. Some tools are better for solo use while others offer collaboration features for teams.
Existing Workflow
Pick a tool that fits into your existing workflow without adding friction. Check integrations with Slack, Notion, HubSpot, Salesforce, or your project management tools.
Privacy Preferences
Some users dislike having bots join their meetings. Tools like Jamie and Mem work without visible meeting bots for a more discreet experience.
Budget Constraints
Free options like Fathom and tl;dv offer unlimited recordings. Paid plans typically range from $10-30 per month with additional features.
Team Size
Individual users may prefer simple tools like Fathom. Teams need collaboration features, while enterprises require compliance certifications.
Language Support
Global teams should prioritize tools with multi-language support. Fireflies supports 100+ languages, Fellow supports 90+, and Notta offers 58 languages.
💰 Pricing Overview 2025
Most AI meeting tools offer tiered pricing based on features and usage:
🆓 Free Tiers
Free Tiers: Fathom and tl;dv offer unlimited free recordings. Otter offers 300 min/month, Fireflies offers basic features.
👤 Personal/Pro Plans
Personal/Pro Plans: $10-20/month typically includes more minutes, integrations, and advanced features.
👥 Business Plans
Business Plans: $19-30/month adds team collaboration, admin controls, and higher limits.
🏢 Enterprise Plans
Enterprise Plans: Custom pricing for compliance requirements, dedicated support, and advanced security.
