Top AI Meeting Tools for 2025
After extensive testing and research, here are the best AI meeting assistants for different needs:
1. Fireflies.ai
Best for Sales Teams & CRM Integration
Fireflies is one of the most established AI meeting assistants on the market. It offers a bot that joins your calls or a Chrome extension that records and transcribes. It automatically generates action items, notes, and tasks from meeting transcripts, with seamless integration to HubSpot, Salesforce, and other CRMs.
- Free tier available, Pro from $10/month
- Best for: Sales teams, CRM-heavy workflows
- Key features: AI Apps, conversation intelligence, topic tracking
2. Otter.ai
Best for Individuals & Small Teams
Otter.ai is widely used for AI-powered meeting notes, providing live transcription and collaboration features. Teams can review automated meeting notes instantly, share highlights, and track follow-ups. Their Meeting Agent feature can even attend meetings on your behalf.
- Pro from $8.33/month (annual)
- Best for: Individuals, students, small teams
- Key features: Real-time transcription, AI Chat, Meeting Agent
3. Fathom
Best Free AI Meeting Tool
Fathom offers truly unlimited free recording with video, transcription, and AI insights. It is a reliable option for individuals or small teams who want premium features without the price tag. Their free plan includes CRM sync and has no catch.
- Completely free for core features
- Best for: Budget-conscious users, individuals
- Key features: Unlimited recording, video clips, basic CRM sync
4. Read AI
Best for Cross-Platform Analytics
Read AI is an AI meeting assistant that transcribes, summarizes, and analyzes meetings across Zoom, Google Meet, Microsoft Teams, and even in-person conversations. It proactively recommends next steps, answers questions from meeting data, and integrates with enterprise tools like CRMs and workflow software.
- Free plan available, Enterprise from $25/user/month
- Best for: Enterprise teams, cross-platform users
- Key features: Meeting analytics, engagement scoring, recommendations
5. Zoom AI Companion
Best for Native Zoom Users
For teams already using Zoom, the built-in AI Companion provides seamless meeting summaries and transcription without requiring third-party tools. It is included with Zoom paid plans and offers a native, integrated experience.
- Included with Zoom paid plans
- Best for: Existing Zoom users
- Key features: Native integration, meeting summaries, chat compose
More Top AI Meeting Tools
Beyond the top picks, these tools offer specialized features worth considering:
| Tool | Starting Price | Key Strength | Best For |
|---|---|---|---|
| Avoma | $19/user/month | All-in-one prep and follow-ups | Revenue teams |
| Jamie | Free / $24/month | Bot-free, privacy-first | Privacy-conscious users |
| MeetGeek | Free / $15/month | 30+ language support | Global teams |
| Fellow | Free / $7/month | Meeting agendas & accountability | Team collaboration |
| Circleback | $12.50/month | Action item automation | Task-focused teams |
| Granola | $10/month | Manual + AI hybrid notes | Note-taking enthusiasts |
How to Choose the Right AI Meeting Tool
Consider these factors when selecting your AI meeting assistant:
Platform Compatibility
Ensure the tool works with your video conferencing platforms (Zoom, Teams, Google Meet). Some tools like Zoom AI Companion only work within their own ecosystem, while Fireflies and Otter work across multiple platforms.
Integration Needs
If you rely heavily on CRM systems like HubSpot or Salesforce, prioritize tools like Fireflies that offer native integrations. For Slack or Notion users, check which tools support automatic posting of meeting summaries.
Privacy Considerations
Some organizations are uncomfortable with visible bots joining meetings. Tools like Jamie capture audio locally without a bot, making them ideal for sensitive conversations or external client calls.
Budget & Team Size
For individuals and small teams, Fathom offers the best value with its free unlimited plan. Larger teams should consider per-user pricing and enterprise features like admin controls and analytics.
Key Features to Look For in 2025
The best AI meeting tools in 2025 go beyond simple transcription. Look for these advanced capabilities:
AI-Powered Summaries
Automatically generated meeting summaries that highlight key decisions, action items, and follow-ups without reading entire transcripts.
Action Item Extraction
AI that identifies tasks assigned during meetings and can push them to project management tools like Asana, ClickUp, or Monday.com.
Speaker Identification
Accurate speaker diarization that attributes comments to the correct participants, essential for multi-person meetings.
Searchable Transcripts
The ability to search across all past meetings for specific topics, keywords, or discussions is invaluable for knowledge management.
Real-Time Collaboration
Live transcription with the ability for team members to highlight, comment, and react during the meeting itself.
Workflow Automation
Integration with tools like Zapier or native webhooks to automate post-meeting workflows, from Slack notifications to CRM updates.
Pricing Comparison Overview
Here is a quick overview of what you can expect to pay for the top AI meeting tools:
Free Options:
Fathom (unlimited), Otter (600 min/month), Fireflies (limited)
Individual Plans:
$8-15/month typically includes unlimited transcription and basic integrations
Team Plans:
$15-25/user/month with collaboration features and admin controls
$25+/user/month with SSO, compliance features, and dedicated support
