Top AI Meeting Assistants in 2025
AI meeting assistants have transformed how teams capture and act on meeting insights. These tools automatically transcribe conversations, generate summaries, identify action items, and integrate with your existing workflow tools. Here's how the leading options compare.
| Tool | Free Plan | Paid (Monthly) | Best For |
|---|---|---|---|
| Fireflies.ai | Unlimited transcription | From $10/user | Teams, CRM integration, sales workflows |
| Otter.ai | 300 min/month | From $8.33/user | Personal use, simple transcription |
| tl;dv | Unlimited meetings | From $18/user | Async teams, meeting clips, reports |
| Fathom | Unlimited meetings | From $15/user | Freelancers, unlimited free tier |
| Avoma | Limited | From $19/user | Customer-facing teams, pre/post meeting |
| Read AI | Limited | From $25/user | Enterprise, meeting analytics |
Key Features Comparison
Transcription Accuracy
Transcription accuracy typically ranges from 85-95% across major tools. Testing shows that Fireflies, tl;dv, and Fellow often edge out Otter for real-time accuracy, especially with technical vocabulary or accented speech.
- + ~90% accuracy, strong with technical terms
- + 85-95% accuracy, best for clear English
- +tl;dv: Comparable to Fireflies with better speaker identification
Language Support
Language support varies significantly between tools, which is critical for international teams.
- + 69+ languages - best multilingual support
- +tl;dv: 30+ languages with translation features
- - English, French, Spanish only - limited options
Integrations
The best tools connect seamlessly with your existing workflow, from video conferencing to CRMs and project management.
- + Most extensive integrations (Slack, CRMs, Notion, Asana, plus obscure platforms like Webex, GoToMeeting)
- +tl;dv: More app integrations than competitors, strong CRM sync
- - Basic Zoom, Meet, Teams integration only
AI Summaries & Reports
Beyond basic transcription, modern tools offer AI-powered insights and automated workflows.
- +tl;dv: Unique recurring AI reports, customizable templates, multi-meeting analysis
- + Strong action item extraction, weekly team summaries
- + Free AI notes for all users (advantage over Fireflies Pro-only)
Bot-Based vs Bot-Free Options
An important distinction in AI meeting tools is whether they use a visible bot that joins your call, or record directly from your device. Some participants may feel uncomfortable with a visible bot in meetings.
Bot-Free Options
- Records from desktop, no bot joins the call
- Records directly from Mac/Windows app
Best for: Sensitive conversations, client meetings
Bot-Based Options
- Fireflies, Otter, tl;dv: Bot joins as participant
- Read AI, Avoma: Visible meeting assistant
Best for: Internal meetings, sales calls with disclosure
Best Tool by Use Case
For Sales Teams
Winner: Fireflies.ai
- Native CRM integration (Salesforce, HubSpot)
- Call coaching and analytics
- Action item tracking
For Customer Success
Winner: Avoma
- Pre-meeting prep tools
- Native Salesforce, HubSpot, Pipedrive integration
- Full meeting lifecycle management
For Remote/Async Teams
Winner: tl;dv
- Meeting clips for async sharing
- Timestamped highlights
- Recurring AI reports across meetings
For Freelancers/Individuals
Winner: Fathom
- Unlimited free meetings
- Great AI highlights
- No team overhead
For Multilingual Teams
Winner: Fireflies.ai
- 69+ languages supported
- Real-time translation features
- Global team collaboration
For Budget-Conscious Users
Winner: tl;dv or Fathom
- Both offer generous free tiers
- Unlimited recordings
- Core features without paying
Security & Compliance
Enterprise users need robust security features. Look for these certifications and capabilities when evaluating tools:
Certifications to Look For
- SOC 2 Type 2 certification
- GDPR compliance
- HIPAA compliance (for healthcare)
Security Features
- Enterprise-grade encryption
- SSO/MFA support
- Regional data hosting options
- Automated consent popups
tl;dv notably uses data chunking and randomization for AI processing, adding an extra layer of data protection.
Pricing Comparison
Most AI meeting tools offer tiered pricing based on features and usage. Here's a detailed breakdown of what you get at each level.
| Tool | Free Tier Limits | Pro/Starter | Business |
|---|---|---|---|
| Fireflies.ai | Unlimited transcription, limited storage | $10/mo - 8,000 min storage, AI summaries | $19/mo - Video recording, analytics |
| Otter.ai | 300 min/mo, 30 min per meeting | $8.33/mo - 1,200 min, custom vocab | $20/mo - 6,000 min, team features |
| tl;dv | Unlimited meetings, 5 uploads | $18/mo - Full features, AI reports | Custom - Team management |
| Fathom | Unlimited meetings - best free tier | $15/mo - Team features, CRM sync | Custom enterprise pricing |
| Avoma | Limited features | $19/mo - Full automation | $49/mo - Revenue intelligence |
Our Recommendations
Best Overall: Fireflies.ai
The best balance of features, integrations, language support, and pricing. Ideal for teams that need CRM integration and robust analytics.
Best Free Tier: Fathom
Unlimited free meetings with great AI highlights. Perfect for freelancers or anyone who wants powerful features without paying.
Best for Analytics: tl;dv
Unique recurring AI reports and multi-meeting analysis make it ideal for managers who need insights across many conversations.
Best for Simplicity: Otter.ai
If you just need clean transcription without bells and whistles, Otter's straightforward interface gets the job done.
