🏆 Top 5 AI Note Takers for Teams
Fireflies.ai
Best for: Enterprise teams & sales organizations
Mature ecosystem with 69+ languages, CRM integrations, and Fortune 500 compliance. Perfect for teams that need robust search across meeting history and automated workflows.
tl;dv
Best for: Unlimited free meetings
The only tool offering completely unlimited free meetings with core AI features. Perfect for budget-conscious teams that need timestamped highlights and async collaboration.
Notta
Best for: Multilingual global teams
Exceptional value with 58 transcription languages and 42 translation languages. Most cost-effective option at $0.0046/minute with strong accuracy.
Read.ai
Best for: Unified search across all communications
Search meetings, Slack messages, and emails in one platform. Perfect for teams that need AI search across their entire communication history.
Supernormal
Best for: Bot-free meeting notes
No bots required - records system audio directly. 60+ languages with customizable templates perfect for teams that want clean, bot-free meeting capture.
🛠️ Essential Features for Team AI Note Takers
👥 Speaker Identification
Automatically identifies who said what in team meetings. Critical for accountability and action item assignment.
Best tools: Fireflies, Sembly, Gong
🔗 CRM & Project Integration
Syncs meeting notes and action items directly to your team's existing workflow tools and CRMs.
Best tools: Fireflies, Avoma, ClickUp Brain
🌍 Multi-language Support
Essential for global teams with diverse language needs and international client calls.
Best tools: Notta (58), Sybill (100+), Fireflies (69+)
🔍 Searchable Transcripts
Find specific discussions, decisions, or topics across months of team meeting history.
Best tools: Read.ai, Fireflies, MeetGeek
✅ Action Item Extraction
Automatically extracts tasks and assigns them to team members with deadlines.
Best tools: ClickUp Brain, Fellow, Fireflies
🔒 Enterprise Security
SOC2, GDPR, HIPAA compliance for teams handling sensitive business information.
Best tools: Sembly, Fireflies, Read.ai
👥 Recommendations by Team Size
🏢 Small Teams (2-10 people)
Best choice: tl;dv (free unlimited) or Notta ($8.17/month for 1,800 minutes)
Small teams need cost-effective solutions with core features. These tools provide excellent transcription and basic AI features without enterprise overhead.
🏬 Medium Teams (10-50 people)
Best choice: Fireflies ($10-19/month) or Supernormal ($10-19/month)
Medium teams benefit from team analytics, CRM integrations, and collaborative features that help coordinate across departments and projects.
🏭 Large Teams (50+ people)
Best choice: Fireflies Enterprise,Sembly ($29/month), or Read.ai ($15/month)
Large teams need enterprise security, admin controls, usage analytics, and scalable integrations with existing enterprise software stacks.
🚀 How to Implement AI Note Taking for Your Team
1. Start with a Pilot Program
Begin with 2-3 team members testing the tool for 2 weeks. This helps identify integration challenges and builds internal advocates.
2. Set Meeting Recording Protocols
Establish clear policies about when meetings are recorded, how to get consent, and who has access to transcripts. Include this in your meeting agenda templates.
3. Integrate with Existing Workflows
Connect your AI note taker to project management tools (Asana, Monday.com) and CRMs (Salesforce, HubSpot) to automate action item creation.
4. Train Your Team
Teach team members how to review and edit AI summaries, assign action items, and search previous meeting content effectively.
🤝 Team Collaboration Features Comparison
| Tool | Shared Notes | Team Analytics | Role Permissions | Workflow Automation |
|---|---|---|---|---|
| Fireflies | ✅ Yes | ✅ Advanced | ✅ Admin controls | ✅ CRM sync |
| Read.ai | ✅ Yes | ✅ Usage metrics | ✅ Enterprise | ✅ Cross-platform |
| MeetGeek | ✅ Team library | ✅ Company-wide | ⭕ Basic | ✅ Automated workflows |
| tl;dv | ✅ Highlights | ⭕ Basic | ⭕ Limited | ⭕ Manual |
💰 Team Cost Analysis (per month)
Budget Teams
- • tl;dv: $0 (unlimited)
- • Notta: $8.17/user
- • Otter.ai: $0 (300 min limit)
Mid-Market Teams
- • Fireflies: $10-19/user
- • Supernormal: $10-19/user
- • Read.ai: $15/user
Enterprise Teams
- • Sembly: $29/user (compliance)
- • Gong: $100+/user (sales)
- • Custom: Enterprise pricing